Administrative Assistant jobs in United Kingdom

Capihelps businesses in Africa pay their international suppliers. We’ve raised over $18m from Creandum, Y Combinator, General Catalyst, Firstminute, Janngo, Kima Ventures, and some great angels from Revolut, Checkout, Stripe, Onfido, and Remitly.

Capi was founded by Mitch Riley, Scott Liddle, and Tom Watson. Mitch and Scott were COO/CFO/GC and CRO/CMO at Taptap Send, a remittance unicorn, and have spent two decades between them working in emerging markets. Tom is a third-time founder having founded Hubble and P4SD.

As Executive Assistant you'll be joining a fast-paced, high-growth team here at Capi; we are all about great talent with no egos - we’re all learning here! This role begins as maternity cover for our current team EA who supports our two founders, starting late December. Once she returns, our London team will have nearly doubled in size, and you’ll be one of two EAs supporting the executive office. You'll be responsible for managing complex schedules across time zones, organising travel, coordinating meetings, and handling confidential information with discretion.

You'll help build out efficient processes for team travel, as well as supporting connectivity and culture alongside our People Team. We work across 6 different countries (and growing fast); curiosity and new ideas about how we can better stay connected while building a strong international team culture is helpful for all of us!

You'll help to organise team events, coordinate international visitors (including visas and vaccinations) as well as management and administration of our London office. In this role, you'll have the opportunity to streamline operations and enhance productivity of a rapidly growing startup, directly impacting our global mission!

• Manage the diary of our CEO (company co-founder), who travels frequently, including scheduling meetings and arranging the travel (including booking flights, hotels, etc.)

• Draft and manage correspondence and communications, as appropriate (email management)

• Organise team events, helping to uphold and build out our international team culture, including company values

• Process invoices, expense reports, and contracts as necessary

• Support finding new offices and coordinate office moves as necessary as we grow

• Working cross functionally with team members in London, Paris, Senegal, Côte d’Ivoire, Cameroon, Kenya (and more coming!)

• Handle confidential and sensitive information with discretion and professionalism

• In the first 30 days this role will:

  • Onboarding and training, deep diving into the role, meeting people, figuring out who is who and understanding how we work and the business

  • Take over calendar and diary management for our CEO; learn how he works and our tools and systems in place

  • Email management (review and triage)

  • Slack deep-dive + scheduling: figuring out the Slack channels that you will be involved in and getting up to speed on what action-items come out of these daily, actioning tasks quickly

  • Pick up office management responsibilities such as setting up weekly team lunches, visitor and guest organization and scheduling - being the “face of Capi” for all new-joiners and visitors

• Within 60 days:

  • Deep dive into international travel coordination and planning; begin building out processes and efficiencies for this for our CEO and the rest of the London team

  • Get stuck in on new tools and what we can use more effectively for time & efficiency management (for leadership team + other managers, or more broadly)

• 5+ years of experience as an Executive Assistant in a high-performing environment, ideally in a VC-backed start-up

• Strong verbal and written communication skills in both English and French

• Exceptional organisational skills

• Ability to maintain confidentiality and exercise discretion

• Flexibility to work outside of regular business hours when required

• Experience with G.Suite, Calendly, Notion, Slack strongly preferred

• Experience working in / with emerging markets a bonus

• Language requirements: Professional level French and professional level English

• Location: London

• Bonus points if you’ve worked across African markets before, particularly regarding travel

• This is a full-time position with competitive salary, share options, and benefits

• This role requires at least 3 days a week in the office with some flexibility; the office is currently based in the WeWork building at 145 City Road, London, EC1V 1AZ

• Ideal Start date: November/December 2025

Capi is an equal opportunity employer and welcomes candidates from diverse backgrounds.