Administrative Assistant jobs in United Kingdom

3 weeks ago Be among the first 25 applicants. The HR Manager will play a pivotal role in supporting our charity’s mission by providing expert advice and guidance to managers and leaders across all areas of our work, including supported housing, youth and community projects, children’s services in our eight nurseries, commercial hostels, and central services. With nearly 300 staff, the postholder will ensure we have the right people in the right place at the right time, enabling our teams to deliver the highest quality services and allowing every member of staff to reach their full potential. The role also takes a lead on training and development, ensuring our e-training is best suited to our needs and implemented effectively, as well as supporting and recording general training and development opportunities across the organisation.

• To work closely with leaders and managers to implement our HR / People strategy.
• Support and advise our leaders and managers on the implementation of organisational policies and procedures.
• To maintain HR / people policies and ensure they are fit for purpose and updated accordingly.
• Monitor and develop employee performance appraisal systems to ensure they are fit for purpose and implemented accordingly.
• Monitor all employee records to include maternity, paternity requests, absence & sickness providing accurate reports for payroll and senior management.
• Manage all HR / People records to ensure they are up to date – providing any support, HR systems induction training to managers to ensure HR systems are accurately maintained in real time.
• Working with Finance to ensure all accurate payroll and pension is provided in accordance with the payroll timeline.
• Line managing and working with the Recruitment and Onboarding Officer to ensure best practice around this role.
• Maintain and develop training and development opportunities for our People by working closely with our leaders and managers to understand needs and ensure a plan is in place.
• Report quarterly to the People Sub Committee of the Board of Trustees regarding People related KPI’s, strategy and general updates on HR related initiatives and actions.
• Establish methods to ensure that the employee voice is heard and represented appropriately.
• Ensure employee relation cases are managed to meet best practice requirements.
• Work across the YMCA to build a positive learning culture and working environment that embeds our values.
• As part of the central services team, to maintain and demonstrate a commitment to YMCA BG’s vision, mission and values, alongside the strategic objectives and ensure all activities and job roles understand the part they play in ensuring our success.
• Complying with YMCA BG’s confidentiality and information security at all times.
• Complying with all YMCA BG’s policies and procedures.
• To work collaboratively across the organisation and with key stakeholders.
• Embed, maintain and develop our YMCA BG Competency Framework.
• Embed, maintain and develop our YMCA BG Staff Recognition Framework.
• Manage and review the Wellness / staff benefits package.
• To take a lead on the development and implementation of HR / People strategy.

• Educated to degree level of equivalent professional qualification such as CIPD L5 minimum.
• Strong working knowledge & experience of working in the HR / People sector.
• Line management experience (desired), alongside an understanding of inspiring and motivating staff to deliver to high standards and managing change.
• Experience of monitoring and managing performance through KPI’s.
• Experience of managing a range of stakeholder relationships, building positive relations and achieving the best results for YMCA BG.

• Sound human resource and people skills that demonstrate the ability to be proactive, use initiative and think outside the box.
• Networking skills and ability to build constructive working relationships with key stakeholders.
• Excellent communication skills both oral and written and able to influence and confidently make decisions.
• Excellent interpersonal skills with the ability to relate to staff at all levels the Board, Senior colleagues, staff and service customers.
• Competent and confident IT user and able to see where IT relating to role can be used to benefit and progress the Association.
• Works together across teams, services and organisational boundaries to deliver effective services.
• Thinks through issues systematically, using the evidence available and applying sound judgement to make decisions.
• Able to establish professional credibility as well as person credibility in all related areas.

We are committed to equality not only in the workplace but in the communities within which we operate. To that end we are an equal opportunities employer and we welcome applications regardless of sex, gender, race, age, belief in any religion and none, gender identity, ethnic origin, class, sexuality, nationality, disability, responsibility for dependants, being HIV positive or living with AIDS and any other matter that causes an individual to be treated with discrimination.

We have policies and procedures in place to protect our staff and service users from discrimination. We work hard to challenge discrimination in society and promote equality within our charity and social enterprise.

• Enhanced annual leave and sickness pay allowance
• Paid compassionate and emergency dependant leave
• 25 days holiday+ public bank holidays
• Access to an employee discount portal with Reward Gateway
• Access to an Employee Assistance programme with Health Assured
• Cycle to work
• 20% discount off the cost of our childcare settings in Wiltshire
• All staff get a fully inclusive membership on our health and wellbeing centre in Bath for the heavily discounted price of £15/ month
• A corporate discount for our staff at Fusion Lifestyle who have gyms in the Mendip and South Somerset area at £38 rather than £48/month
• Access to online gym classes for free