Company Secretarial Assistant

LGBT Great; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A global investment management firm is seeking a Governance Coordinator to manage Board and Committee meetings, ensure statutory compliance, and prepare governance materials. Ideal candidates will have a Bachelor's degree and proficiency in Microsoft Office and Adobe. This role is vital for maintaining best practices in corporate governance and requires strong organizational skills.

Qualifications

• Bachelor's degree in a relevant field.
• Currently studying for or intending to undertake CGQP.
• Proficient in Microsoft Office, Adobe, and AI tools.

Responsibilities

• Coordinate and schedule all Board and Committee meetings.
• Prepare and manage Board and Committee packs for review and distribution.
• Ensure statutory compliance for group subsidiaries.

Skills

Proficient in Microsoft Office

Knowledge of Adobe

Familiarity with AI tools

Education

Bachelor's degree in a relevant field

Studying for a Chartered Governance Qualifying Programme (CGQP)

Job description

Responsibilities

• Coordinate and schedule all Board and Committee meetings, including producing annual Board and Committee calendar, diarising all meetings, drafting agendas, issuing paper requests, and room/videoconference booking.
• Maintenance of the Board Master Schedule and Board and Committee Membership Schedule.
• Prepare, upload and manage Board and Committee packs on Diligent for review and distribution.
• Statutory compliance for group subsidiaries, including liaising with outsourced providers, statutory filings and updating registers on Diligent Entities.
• Act as a central point for corporate information requests, including audits, RFPs, and client coverage requests.
• Assist with drafting written resolutions, preparing minute extracts, and managing governance questionnaires.
• Liaise with external company secretaries to ensure smooth coordination of meetings and governance activities.
• Manage authorized signatory lists and director interest and related party confirmations.
• Attend and minute Board/Committee meetings as directed by the Group Company Secretary. Provide user access and training for Diligent Boards site for Directors and Attendees. Stay updated on governance best practices by attending industry events and liaising with committee chairs and directors.
• Diary and expenses management

Required Qualifications

• Bachelor's degree in a relevant field.
• Currently (or looking to undertake) studying for a Chartered Governance Qualifying Programme (CGQP)
• Proficient in Microsoft Office, Adobe, and AI tools.

Neuberger Berman is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [e-mail].

Learn about the Applicant Privacy Notice. Founded in 1939, Neuberger Berman is a private, independent, employee-owned investment manager. From offices in 39 cities worldwide, the firm manages $538 billion in client assets (as of June 30, 2025) across a range of strategies including equity, fixed income, quantitative and multi-asset class, private equity and hedge funds—on behalf of institutions, advisors and individual investors globally. Tenured, stable and long-term in focus, the firm has built a diverse team including 760-plus investment professionals and more than 2,800 employees in total, united in their commitment to delivering client outcomes and investment excellence. It is our people who define our culture and have enabled us to be recognized by Pensions & Investments as the first or second "Best Place to Work in Money Management” for last eight consecutive years (firms with 1,000+ employees). Neuberger Berman believes strongly that all employees are entitled to be treated with respect and dignity, and to work in a professional and safe environment. These values are the cornerstone of our firm. We prohibit any form of harassment, whether mental, verbal or physical. We do not tolerate the support of terrorist groups, acts of terrorism, or threats of violence. All who wish to be employed by the firm are expected to uphold these principles. For important disclosures: http://www.nb.com/