Executive Assistant

PA2 Assist; Remote; GBP 40,000 - 55,000; Full time

Job summary

A global corporate services provider based in the UK seeks an experienced Executive Support professional to manage high-level executive logistics and international travel. This role requires at least 5 years of experience in a similar environment along with exceptional organizational and communication skills. Candidates must exhibit professionalism, adaptability, and discretion while handling confidential information. A DV security clearance is mandatory for this position.

Qualifications

• Minimum of 5 years' experience in a global corporate environment.
• Experience managing international travel and executive logistics.
• Highly discreet and professional in handling confidential information.
• Comfortable working across time zones and outside normal hours as needed.
• Exceptional organizational and multitasking skills.

Responsibilities

• Manage and optimize complex calendars for executives.
• Plan and manage domestic and international travel logistics.
• Act as a point of contact between internal and external stakeholders.
• Ensure timely briefings and preparations for executives' meetings.
• Handle highly confidential information with discretion.

Skills

Calendar management

Travel management

Confidentiality

Excellent communication

Organizational skills

Multitasking

Adaptability

Tools

Microsoft applications

Calendar management tools

Job description

Executive Support

• Managing and optimising complex calendars including internal and external meetings across different time zones.
• Proactively co-ordinate and confirm appointments, board meetings, client engagements and internal strategy sessions.
• Manage the co-ordination of international meetings to include:
  • Arranging attendees, organising venues and hospitality;
  • Distribution of the agenda, minute taking and produce key paperwork
• Preparation and editing of correspondence, reports, presentations and briefing materials.
• Collate and communicate information at a detailed level, possibly of a technical or statistical nature, both internally and externally.
• Ensuring the Chief Executive Officer, Chief Financial Officer and Company Secretary are well prepared for meetings with timely briefings, agendas and relevant documentation.
• Acting as the point of contact between internal and external stakeholders, maintaining a professional and approachable demeanour.
• Monitoring of time-sensitive responses and deadlines to ensure the progression of any actions required.
• Process documents and data in accordance with internal standard procedures.
• Involvement in project meetings to meet critical milestones and target dates associated with project delivery.
• Liaising with the wider leadership team to ensure alignment and information flow.
• Handling highly confidential information with discretion and professionalism.
• Provide support with the internal expense management system.

International Travel Management

• Planning, co-ordinating and managing all aspects of domestic and international travel, including flights, visas, accommodations, ground transport and itineraries.
• Providing 24/7 support during travel to address unforeseen changes or challenges.
• Ensuring seamless co-ordination between global time zones and trip logistics.

Experience & Qualifications

• A minimum of 5 years’ experience working at a similar level in a global corporate environment.
• Experience of managing international travel and high-level executive logistics.
• Proficient in working on calendar management tools.
• Flexible and adaptable with a Global mindset, comfortable working across time zones and outside working hours as and when required.
• Highly discreet and professional; able to handle confidential information with integrity and professionalism.
• Forward thinking and confident in identifying and implementing change.
• High level of computer proficiency, with a practical understanding of business information tools and processes.
• Exceptional organisational, time management and multitasking skills.
• Excellent communication and influencing skills.
• Effective team working, managing and influencing multifunctional and multicultural interfaces.
• Experience of working within a regulated and documented management system.
• Advanced knowledge in Microsoft applications.
• DV security clearance is required in order to undertake the role

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!