Management Assistant jobs in United Kingdom

The Ellison Institute of Technology (EIT) purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems.

EIT will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.

Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity’s most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics.

Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford’s science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration.

EIT is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges.

We are seeking confident, professional, and customer-focused Receptionists who thrives in dynamic corporate environments. Our Receptionists are the welcoming face of EIT to everyone that walks through our doors. This is a pivotal role where you’ll create a positive first impression for clients, visitors, and colleagues while ensuring our front-of-house operations run seamlessly. We have multiple full‑time openings to accommodate the opening of new buildings at EIT and wish to start our Receptionists as soon as possible.

• Be the first point of contact: Greeting visitors and clients in a warm, friendly and professional manner, assisting with queries, and directing them to the right person or department.
• Maintain a professional reception area: Ensuring cleanliness, security compliance, and a welcoming atmosphere.
• Handle communications: Answering calls, managing email inquiries, and relaying messages accurately to employees throughout the institute.
• Support office operations: Assisting with calendar management, document preparation, deliveries, and inventory of supplies.
• Coordinate events and meetings: Assisting with the organisation of conferences, presentations, and special events, including refreshments.
• Travel arrangements: Assisting staff with booking travel when needed.

• High school diploma or equivalent.
• Demonstrable experience within a corporate or hospitality reception environment.
• Refined written and verbal communication skills.
• Highly organised, with an ability to manage multiple tasks in a fast‑paced environment with exceptional attention to detail.
• A strong sense of professionalism, always acting with discretion when handling sensitive information and a polished, customer‑centric approach.
• Self‑starter, proactive and collaborative across departments and with team members. Always acting on initiative and suggesting efficient ways of working.

• Comfortable sitting for extended periods.
• Ability to lift up to 15 lbs for office supplies.
• Quick and efficient assistance for visitors.

• Salary: £28,000 - £32,000 (dependent on experience) plus travel allowance and bonus.
• Enhanced holiday pay
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme

At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!

You must have the right to work permanently in the UK with a willingness to travel as necessary.

You will live in, or within easy commuting distance of, Oxford.

During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.