Administrative Assistant

PA2 Assist; Wolverhampton; On-site; GBP 20,000 - 25,000; Full time

Job summary

A regional administrative service provider in the United Kingdom is seeking an Administrative Assistant to support managers with tasks such as answering calls, arranging meetings, and preparing documents. The ideal candidate has strong organizational and communication skills, with 0-2 years of relevant experience. This role offers a competitive opportunity to grow in an administrative capacity.

Qualifications

• Minimum of 0 to 2 years of relevant administrative experience.
• Effective organizational, interpersonal, and communication skills required.
• Ability to use software applications like MS Office.

Responsibilities

• Answers and routes telephone calls; resolves routine problems.
• Greets and directs visitors; maintains individual calendars.
• Compiles and organizes basic information for reports and presentations.

Skills

Organizational skills

Interpersonal skills

Communication skills

Basic MS Office proficiency

Education

Administrative assistant certificate

Tools

MS Office

Job description

ABOUT JOB

The Administrative Assistant provides basic administrative support and limited operational support to one or more managers and/or unit. Responsibilities will typically include answering phones, arranging meetings, coordinating calendars, and creating/maintaining documents. Assists in basic data collection, budget administration, compiling and organizing materials as well as preparing standardized reports, spreadsheets, and presentations.

Responsibilities

• Answers, screens and routes telephone calls. Resolves routine administrative problems and answers inquiries.
• Greets and directs visitors, as appropriate, concerning activities and operations of department/ division.
• Arrange meetings and conferences, schedules appointments and perform other duties related to maintaining one or more individual calendars. Ensure materials are prepared and distributed; handles any related logistics.
• Receives and responds to routine correspondence (some of which may be confidential); proofreads, revises and edits other materials for accuracy, thoroughness and appropriateness.
• Compiles, updates, organizes and/or analyzes basic information for inclusion in huddle boards, reports, budgets, presentations and/or customer packages; prepares charts, graphs, or other presentations as necessary.
• Coordinates travel arrangements, to make efficient usage of time.
• Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc.
• Assists with new hire setup/onboarding and training coordination. May act as office/department safety contact and provide support to business continuity work.
• Provides support to compliance-related work, to include records retention, reconciliation, and auditing work.
• Prepares, organizes, maintains and retrieves documents, to include scanning and online archiving..
• May order and maintain supplies.

Qualifications

• Ability to apply basic administrative skills to perform standardized duties (e.g., to prepare communications, reports, spreadsheets, exhibits for presentations, etc.) and acquire a better understanding of the business operations.
• Effective organizational, interpersonal and communication skills required to help resolve routine problems, answer general questions and know when to escape more complex issues.
• Ability to use software applications (e.g., MS Office) to create basic exhibits, presentations, reports, spreadsheets, etc.
• Typically requires a minimum of 0 to 2 years of relevant administrative experience and/or successful completion of an administrative assistant certificate program.

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