Administrative Assistant

PA2 Assist; Remote; GBP 25,000 - 35,000; Full time

Job summary

A versatile administration company in the United Kingdom seeks a hands-on administrative professional to support their operations team. This remote position involves managing daily tasks, coordinating schedules, and communicating with various stakeholders. Ideal candidates will be detail-oriented, self-motivated, and have prior experience in construction administration. The role offers flexibility and requires strong organisational skills.

Qualifications

• Reliable and detail-oriented individual comfortable working independently.
• Ability to adapt to a fast-paced environment.

Responsibilities

• Manage daily administrative tasks including scheduling and calendar management.
• Monitor and respond to emails and liaise with directors.
• Conduct research and prepare concise summaries.
• Assist with documentation, reports, and warranties for projects.
• Communicate with suppliers, builders, and clients.
• Maintain organised digital filing systems.
• Assist with stock tracking and invoicing.

Skills

Excellent time management and organisational skills

Strong attention to detail and accuracy

Confident phone manner and professional communication skills

Self-motivated and able to multitask effectively

Proficient with computers, email, and document management systems

Flexible working approach

Prior experience in construction administration

Job description

The Role

This is a varied and hands-on administration role suited to someone who enjoys supporting a busy operations team and keeping things running smoothly.

You’ll work closely with company directors and admin team to manage project-related paperwork, emails, scheduling, and communication.

Key Responsibilities

• Manage daily administrative tasks including scheduling, calendar management, and meeting coordination.
• Monitor and respond to emails; liaise with directors to prioritise tasks and communications.
• Conduct research and prepare concise summaries for quick review.
• Assist with preparing documentation, reports, and warranties for projects.
• Extract information from drawings and plans to assist with quotes and tenders.
• Communicate with suppliers, builders, consultants, and clients as required.
• Support travel bookings, appointments, and logistics.
• Maintain organised digital filing systems and manage general admin alongside admin team.
• Assist with stock and material tracking when needed.
• Assist with the preparation of invoicing.

This role is remote / work-from-home, so you’ll need a reliable internet connection, equipment and a suitable home workspace.

About You

We’re looking for someone who is reliable, detail-oriented, and comfortable working independently in a fast-paced environment.

Skills & Experience

• Excellent time management and organisational skills.
• Strong attention to detail and accuracy.
• Confident phone manner and professional communication skills.
• Self-motivated and able to multitask effectively.
• Proficient with computers, email, and document management systems.
• Flexible working approach – including occasional early mornings and coordination across time zones.
• Prior experience in construction administration or general administration is highly desirable.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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