Office Clerk

PA2 Assist; Remote; GBP 25,000 - 35,000; Full time

Job summary

A professional services firm is seeking an experienced Administrative Assistant to support leadership with scheduling, travel logistics, and project documentation. The ideal candidate will have over two years of experience, exceptional organizational and communication skills, and proficiency in Microsoft Office. This role offers a dynamic work environment with competitive support responsibilities.

Qualifications

• Minimum of 2 years of experience supporting leadership members with administrative tasks.
• Ability to manage and prioritize multiple tasks with attention to detail.
• Excellent communication skills and ability to build effective relationships.

Responsibilities

• Coordinate and maintain calendars for team leadership.
• Manage logistics for travel and events.
• Organize shared drives and maintain digital assets.
• Track project deadlines and record meeting minutes.
• Prepare briefing materials and assist with communications.
• Support the hiring process for data office roles.

Skills

Organizational skills

Communication skills

Proactive problem-solving

Calendar management

Microsoft Office Suite proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Our client is seeking an Administrative Assistant to provide a wide range of support.

Responsibilities

• Manage Complex Scheduling and Logistics: Coordinate and maintain calendars for both teams, including leadership meetings, cross-agency engagements, and all recurring team check-ins.
• Coordinate Travel, Events, and Procurement: Manage logistics for all travel arrangements and team events, and process procurement requests, expense reports, and other necessary forms (e.g., travel authorization, ethics disclosure).
• Maintain and Organize Team Resources: Oversee shared drives, organize digital assets, and ensure version control and accessibility for all key documents and team resources.
• Facilitate Project Management and Documentation: Track project deadlines and action items for strategic initiatives. Record meeting minutes and assist with project documentation for data innovation and analytics initiatives.
• Develop Communications and Briefing Materials: Prepare briefing materials, draft internal and external communications, and assist with presentation development for stakeholders across various levels.
• Support Talent Acquisition and Onboarding: Assist with the interviewing and hiring process for the data office.

Preferred Qualifications

• Minimum of two (2) years of experience directly supporting leadership members providing administrative support.
• Exceptional organizational skills with a proven ability to seamlessly manage and prioritize multiple tasks while maintaining excellent attention to detail.
• Calendar management capabilities, including coordinating complex executive meeting across time zones.
• Excellent communication skills (both written and verbal) and the ability to build effective, warm relationships with both internal staff and external partners.
• Demons tarted proactive approach to problem-solving with strong independent decision-making capability.
• Highly resourceful team player who is also effective working autonomously.
• Proven ability to meet tight deadlines consistently.
• In-depth proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Demonstrated discretion and proven ability to handle highly confidential information.
• Adaptable and service-oriented, with a track record of successfully managing competing demands and delivering the highest level of customer service.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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