Executive Assistant jobs in United States
Parttime Administrative Assistant
EZO
Receptionist Administrator
Emmanuel College
Senior School Office Administrator — Efficient Ops
City of Edinburgh Council
Facilities & Admin Assistant – Renewable Energy
Natural Power
Transport Assistant — Workshop & Logistics Support (HGV)
In Cork
Discover more opportunities than anywhere else. Find more jobs nowAdministrative Assistant
North East Ambition
Hybrid Logistics & Office Administrator for Ecology Team
Scotlink
Connect with headhunters to apply for similar jobsOffice Administrator – Science & Tech (Milton Keynes)
Notjustlabcoats
Office Administrator Hello Recruitment Associates Ltd
Notjustlabcoats
Traveling CMA (Certified Medical Assistant) – Float
OSF HealthCare
Administrative Assistant
Stmartinsschoolderby
School Office Administrator: Front Desk & Finance Expert
School Improvement Liverpool Ltd
Administrative Assistant — Exec Support & Office Ops
PA2 Assist
Administrative Assistant
PA2 Assist
Post Office & Retail Counter Clerk - Flexible Hours
One Stop Stores Ltd
Administrative Assistant
Lyle & Scott Limited
Administrative Assistant
PA2 Assist
School Reception & Admin Assistant (Part‑Time)
Neath Port Talbot
Sales Administrator Apprentice
Allpay Limited
Reception Administrator
Kingedwardvifoundation
Receptionist / Administrator - 100% Onsite
Bright Horizons
School Administrative Assistant — Organized Support & Events
Springwell Alternative Academy
Parttime Administrative Assistant
Job summary
A growing company in the EV sector is seeking a Part-Time Office Administrator based in Aberdeen. This role involves supporting the setup of a new office, managing daily administrative tasks, and contributing to internal process development. The ideal candidate will have strong IT skills, excellent organisational abilities, and previous experience in administrative roles. This is a flexible position requiring 20 to 25 hours a week, ideal for those looking to be part of a team from the very start.
Qualifications
- Strong IT proficiency, including Microsoft Office/365 and cloud-based tools.
- Excellent organisational and time-management skills.
- Strong communication skills, both written and verbal.
- Previous experience in an administrative or office support role.
Responsibilities
- Assist in establishing a new office environment and coordinating basic facility needs.
- Handle daily administrative tasks including email management and document formatting.
- Support the development of internal processes and administrative workflows.
- Provide flexible support to the Projects Manager and wider team.
Skills
We are seeking a highly organised and IT-confident Part-Time Office Administrator to support the setup and smooth running of a new EV charging business based in Aberdeen. This is an exciting opportunity to be part of a growing company from the very beginning, helping to establish office processes, systems, and documentation while providing essential day-to-day administrative support.
- Assist in establishing a new office environment, including organising supplies, setting up filing systems, and coordinating basic facility needs.
- Support the development of internal processes, templates, and administrative workflows.
- Help onboard new staff by preparing documentation, organising induction materials, and setting up workstations.
- Handle daily administrative tasks such as email management, scheduling, document formatting, and data entry.
- Manage office calendars, appointments, and meeting arrangements.
- Maintain digital and physical records, ensuring efficient and accurate filing.
- Assist with preparing reports, presentations, and basic business documents.
- Use and help maintain office software, cloud storage, spreadsheets, and collaboration tools.
- Assist in setting up new systems or platforms (training provided where necessary).
- Offer light technical support for staff, such as file organisation, account setup, and troubleshooting straightforward IT issues.
- Communicate with suppliers, contractors, and service providers when required.
- Provide flexible support to the Projects Manager and wider team during the company’s initial setup phase.
- Contribute to creating a friendly, organised, and professional office environment.
- Strong IT proficiency, including Microsoft Office/365, spreadsheets, and cloud-based tools.
- Excellent organisational and time-management skills.
- Strong communication skills, both written and verbal.
- Previous experience in an administrative or office support role.
- Ability to work independently and manage multiple tasks efficiently.
- High attention to detail.
- 20 – 25 hours a week (flexible schedule)
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.