Administrative Assistant

PA2 Assist; Remote; GBP 25,000 - 35,000; Full time

Job summary

A reputable administrative services provider in the United Kingdom is looking for an Administrative Assistant. In this role, you will provide support for office operations, manage schedules, and coordinate meetings. The ideal candidate will possess strong communication skills, attention to detail, and at least 3 years of relevant experience. Proficiency in MS Office and a proactive attitude are key. Join our team and help ensure smooth office operations.

Qualifications

• 3+ years as an Administrative Assistant in a professional services environment.
• Fluency in MSOffice, experience with SAP and Concur is a plus.
• Ability to manage various tasks and meet demanding deadlines.

Responsibilities

• Provide scheduling support for multiple individuals.
• Complete administrative processes like expense reports.
• Coordinate internal and external meetings and activities.

Skills

Calendar management

Communication skills

Attention to detail

Proactive self-starter

Education

High school diploma

Post-secondary education or Associate’s/Bachelor’s degree

Tools

MS Office

SAP

Concur

Job description

ABOUT JOB

The Administrative Admin provides day-to-day support in ensuring the smooth operation of office work, which will include managing office supplies, coordinating meetings, handling correspondence, and assisting with general office tasks.

What You’ll Do

• Provide scheduling support to multiple individuals (appointment, heavy calendar and meeting management);
• Complete administrative processes (expense reports);
• Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.);
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);
• Address problems and troubleshoot with internal and external stakeholders;
• Handle special projects with demanding deadlines;
• Front desk reception back-up (answering phones);
• Hours are 8:30 am – 5:30 pm.

What You’ll Bring

• High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred;
• At least 3 years of relevant work experience as an Administrative Assistant, preferably in a professional services environment;
• Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
• Experience with heavy calendar management for multiple stakeholders;
• Strong oral and written communication skills;
• Professional appearance and demeanor with ability to exercise good judgment and discretion;
• Attention to detail, dependability/punctuality;
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
• Experience working both independently and with a team in a demanding environment;
• Sense of humor appreciated.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!