Parttime Administrative Assistant

EZO; Aberdeen City; On-site; GBP 40,000 - 60,000; Part time

Job summary

A growing company in the EV sector is seeking a Part-Time Office Administrator based in Aberdeen. This role involves supporting the setup of a new office, managing daily administrative tasks, and contributing to internal process development. The ideal candidate will have strong IT skills, excellent organisational abilities, and previous experience in administrative roles. This is a flexible position requiring 20 to 25 hours a week, ideal for those looking to be part of a team from the very start.

Qualifications

• Strong IT proficiency, including Microsoft Office/365 and cloud-based tools.
• Excellent organisational and time-management skills.
• Strong communication skills, both written and verbal.
• Previous experience in an administrative or office support role.

Responsibilities

• Assist in establishing a new office environment and coordinating basic facility needs.
• Handle daily administrative tasks including email management and document formatting.
• Support the development of internal processes and administrative workflows.
• Provide flexible support to the Projects Manager and wider team.

Skills

IT proficiency with Microsoft Office/365

Organisational skills

Time-management skills

Communication skills

Job description

We are seeking a highly organised and IT-confident Part-Time Office Administrator to support the setup and smooth running of a new EV charging business based in Aberdeen. This is an exciting opportunity to be part of a growing company from the very beginning, helping to establish office processes, systems, and documentation while providing essential day-to-day administrative support.

Key Responsibilities

Office Setup & Organisation

• Assist in establishing a new office environment, including organising supplies, setting up filing systems, and coordinating basic facility needs.
• Support the development of internal processes, templates, and administrative workflows.
• Help onboard new staff by preparing documentation, organising induction materials, and setting up workstations.

Administrative Support

• Handle daily administrative tasks such as email management, scheduling, document formatting, and data entry.
• Manage office calendars, appointments, and meeting arrangements.
• Maintain digital and physical records, ensuring efficient and accurate filing.
• Assist with preparing reports, presentations, and basic business documents.

IT & Systems Support

• Use and help maintain office software, cloud storage, spreadsheets, and collaboration tools.
• Assist in setting up new systems or platforms (training provided where necessary).
• Offer light technical support for staff, such as file organisation, account setup, and troubleshooting straightforward IT issues.

General Support

• Communicate with suppliers, contractors, and service providers when required.
• Provide flexible support to the Projects Manager and wider team during the company’s initial setup phase.
• Contribute to creating a friendly, organised, and professional office environment.
• Strong IT proficiency, including Microsoft Office/365, spreadsheets, and cloud-based tools.
• Excellent organisational and time-management skills.
• Strong communication skills, both written and verbal.
• Previous experience in an administrative or office support role.
• Ability to work independently and manage multiple tasks efficiently.
• High attention to detail.
• 20 – 25 hours a week (flexible schedule)