Administrative Assistant

Lyle & Scott Limited; Selkirk; On-site; GBP 25,000 - 30,000; Full time

Job summary

A renowned British clothing brand is seeking an Administrative Assistant based in Selkirk, Scotland. This role involves managing the production critical path, ensuring timely supplier communications, and supporting day-to-day operations within the Product Team. Ideal candidates will have at least 2 years of administrative experience, excellent organisational skills, and the ability to thrive in a fast-paced environment. The company offers a range of benefits, including flexible working hours and generous staff discounts.

Benefits

Medical Cash Plan

Enhanced Maternity/Paternity leave

Flexible start times

Extra week off for weddings

Employer pension contributions

Generous staff discount

Training and development

Holiday loyalty scheme

Dog-friendly office

Qualifications

• 2 years' relevant experience in an administrative role is essential.
• Experience working with Excel and PLM systems is desirable.
• Experience in a fast-paced work environment is also desirable.

Responsibilities

• Request and review weekly CP updates to maintain critical path.
• Lead weekly meetings to address any delays.
• Create and maintain production approvals plan for each season.
• Ensure compliance data for relevant countries is up to date.
• Process SMS and production purchase orders as required.

Skills

Organisational skills

Attention to detail

Communication skills

Tools

Excel

PLM systems

Job description

At Lyle & Scott, we recognise that all success starts with people.

We welcome creativity and value individuals passionate about delivering a strong performance.

We are a privately owned British brand with almost 150 years of history that has built a reputation for crafting high-quality clothing. We are a brand with true authenticity, heritage and expertise that is recognised throughout the world.

We are looking for an in-house Administrative Assistant based in our Selkirk Office in Scotland. You will play a key role within our Product Team owning the production critical path from PO placement to delivery to warehouse, ensuring supplier dates are monitored and met so that we supply OTIF to our customers. As well as providing essential support to ensure the smooth running of day-to-day operations within the team.

If you are an organised, driven individual who thrives from working in a fast-paced environment, this could be the right opportunity.

Key Responsibilities

• Request and review weekly CP updates from the supply base and the team ensuring the critical path is maintained and on track for all styles right through from development to production.
• Lead in weekly Garment Tech, Product Development & Merchandising critical path meetings to ensure any delays or potential delays are flagged to the team
• Set up requests for development to the supply base
• Create and maintain the production approvals plan each season
• Ensure any changes in sample dates are reflected on the system and that the delivery schedule is up to date at all times
• Request, collate and update all compliance data for relevant countries, including Licensed products
• Set up and maintain product testing records, ensuring care labels and compliance documents are reviewed and approved in line with brand and regulatory standards
• Check all information held within the PLM system is complete and accurate before SMS and bulk PO raising and shipment
• Accurately create and process SMS (Salesman Sample) and production purchase orders in line with team requirements and timelines
• Create and raise SMS sales orders for the team and distributors
• Ensure effective communication between suppliers and warehouses to facilitate the timely and accurate movement of samples
• Collate and record production information for quarterly supplier reviews and provide feedback and KPI’s to suppliers.

Qualifications / Experience

• Essential: 2 years’ relevant experience in an administrative role
• Desirable: Experience working with Excel and PLM systems
• Desirable: Experience working in a fast-paced work environment

About us

• Medical Cash Plan
• Enhanced Maternity/Paternity leave
• 1 week a year to work anywhere in the world...it can be Fiji or your sofa.
• Thirsty Thursdays - the bar opens at 5pm every Thursday for a drink of your choice
• Flexible start times, so you can fit in your spin class...or hit snooze on your alarm, we don't judge!
• An extra week off if you get married!
• Employer pension contributions
• Generous staff discount and great sample sales throughout the year so you can stock up on presents!
• Welcome gifts
• Training and development
• Season Ticket Loan
• Holiday loyalty scheme - the longer you're with us, the more we will increase your allowance
• Dog-friendly office

Please apply with your CVs through LinkedIn.

Lyle & Scott is an equal opportunities employer that treats all applications based on skills and experience. We are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination.