Administration jobs in United Kingdom

The Talent Coordinator supports the effective operation of the London Talent team, working closely with the Graduate Recruitment Manager, Attorney Development and Recruitment professionals. The Talent Coordinator will coordinate the Trainee Programme and assist all attorney development, L&D and recruitment activities by providing the necessary logistical and administrative support for the international offices.

• Coordinate the administration of the Trainee programme including communications, scheduling and circulating agendas for meetings, working with the graduate recruitment team to coordinate seat rotations, collecting and recording trainee development data, coordinating new trainee orientation, and providing additional support as required to the Graduate Recruitment Manager, Attorney Development Manager and Training Principal.
• Update the applicant tracking system, including data entry for entry‑level and lateral recruitment candidates.
• Support the coordination and delivery of all events, interviews, trainings, and programmes, and handle entry‑level enquiries and registrations for events.
• Coordinate with the central L&D team to support the delivery of the International Associate Curriculum.
• Maintain the London Talent Lifecycle Calendar, updating and communicating timelines for international trainee, L&D, recruitment and attorney development projects and programmes.
• Update entries to the Firm daily email (Inside V&E), local newsletter (Spotlight) and the firm Talent calendar.
• Maintain the Talent document filing system with all materials created and updated.
• Assist with the preparation of presentations and drafting documents for the Talent team.
• Assist with updating the budget(s) with costs, predicted spend and rebates; process invoices as required.
• Attend Talent internal and external meetings, take detailed notes and produce/share meeting summaries as needed.
• Provide regular updates to the central Talent team on ongoing projects, as required.
• Attend law fairs and external events, supporting early talent engagement and representing the firm as needed.
• Coordinate the work‑experience programme, including scheduling, communications and day‑to‑day administration.
• Support the annual SRA bulk renewal process, ensuring accurate data collection and timely submission.
• Attend recruitment agency meetings and provide follow‑up support, maintaining positive relationships and clear communication channels.
• Assist recruiters with candidate management, including interview scheduling, liaising with stakeholders and coordinating logistics.
• Prepare lateral orientation schedules and coordinate the distribution of onboarding documents for new joiners.
• Maintain and circulate the weekly Associate Dashboard, reporting on workload and capacity across the associate population.
• Support the organisation of trainee lunches and events, coordinating logistics and communication.
• Assist with the Associate evaluation process, including scheduling, document preparation and maintaining records.

• Education: High School education; bachelor’s degree preferred. Experience considered in lieu of education.
• Experience: Minimum of three years of progressively responsible experience within the talent or HR function of a law firm or comparable professional services organisation, including exposure to recruitment and graduate entry programmes.
• Special Knowledge: Administrative experience.
• Technical Skills: Proficiency in Windows operating systems and Microsoft Office Suite and/or related software; aptitude to learn and become proficient quickly in a variety of software/systems. Experience with recruiting, human resources or similar systems (e.g. Oracle, Flo Recruit, ViDesktop) is advantageous.
• Attributes: Strong communication and organisational skills; ability to work with a team of highly‑skilled professionals in situations that require diplomacy and confidentiality; self‑starter who can work independently and in a team environment; detail‑oriented; relationship‑building skills; ability to maintain a good rapport with personnel at all levels.
• Additional Qualifications: Ability to manage people and maintain a good rapport with various personnel at all levels; Ability to handle sensitive and/or confidential documents and see projects through to completion.

• Occasional travel and ability to work late hours.
• Job subject to time pressures and constraints.