Project Administrator jobs in United Kingdom

Thomas & Adamson International Ltd (part of the Egis Group) are an award-winning UK based consultancy firm specialising in project management, cost management, building surveying and safety services in the Buildings space. Over the last 90 years, T&A have been supporting and leading organisations through the challenges of procuring, delivering and operating their built assets. We do this across the UK, the USA and Middle East. The personalised nature of our expertise and advice gives our clients what they really want - greater confidence, more time and increased return on investment.

Our parent company Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 20,500 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting‑edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.

We are now looking for a SeniororAssociate Project Manager to join our team in Edinburgh or Glasgow. As an active PM in our team, you will undertake multiple and complex work assignments, delivering within timeframes and managing resources to provide exemplary professional services to our clients. You will be comfortable working autonomously and within a team, and will deliver best in class services across multiple projects and sectors, for a broad range of clients.

Your approach will represent T&A’s company values and will provide a personal, quality focused service that delivers upon the clients business objectives. You will establish strong, supportive, professional relationships with colleagues, clients and the wider project teams built on mutual respect, trust and integrity all whilst contributing to Thomas and Adamson’s strategic business growth.

• Strategic project structuring.
• Development of Project Management Plans.
• Establishing master programmes, identifying project milestones and project team member responsibilities.
• Interrogation of construction programmes, agreeing changes or enhancements.

• Defining, liaising with and managing key stakeholders.
• Establishing, implementing and leading project meetings with all project team members and stakeholder groups.
• Producing project correspondence ensuring actions are clearly defined and delivered upon by all project team members within agreed timescales.

• Producing and issuing scopes of services and request for proposals (RFPs) and other appointment documents.
• Actively participating in the preparation of tender documents in conjunction with the internal / external Cost Management department ensuring a full and comprehensive understanding of the project requirements is conveyed and reflected.
• Reviewing and commenting on tender returns from a technical compliance standpoint.
• Leading negotiations with contractors to ensure tender costs represent best value.

• Reviewing and comment on design packages to ensure compliance with the project brief.
• Leading value engineering and risk review workshops.
• Compiling and tracking risk mitigation activities and value engineering opportunities.
• Assessing Contractor’s claims for delay events; working with commercial team members to establish entitlement.

• Assessing and reporting on contractor progress and commercial matters during delivery.
• Assessing quality on‑site, raising instructions for defect rectification when necessary.
• Managing the design team to ensure all contract requirements are being fulfilled.
• Managing and co‑ordinating responses to technical queries or requests for information.
• Processing Contract Instructions and other contractually mandated procedures.
• Ensuring document management and communications protocols are adhered to.

• Overseeing / reviewing / approving the work of sub‑consultants or directly appointed project team members.
• Providing other professional services as directed by the Partner/Director and/or as required by project appointments.
• Participate in and deliver professional development and training activities working continually to further develop your knowledge and experience.
• Build upon and maintain culture.
• Mentor more junior staff.
• Network and support business development objectives.

• Hands‑on, results orientated and client centric.
• Energised with a strong work ethic.
• Excellent interpersonal / communication skills.
• Excellent written / reporting skills.
• Ability to deal with ambiguity and a consummate and organized multi‑tasker.
• Ability to manage multiple, various, concurrent and conflicting projects.
• An ability to build relationships with and manage multiple types of internal and external stakeholders.
• Outstanding communications, listening, and presentation skills.
• Decisive and calm under pressure.
• Transparent and accountability orientated.

• Preferably a Member of the Royal Institution of Chartered Surveyors (MRICS) or equivalent.
• Demonstrable consultancy project management experience.

At EGIS, we are an Equal Opportunities employer and we recognise the value of a diverse organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.