Executive Assistant jobs in United States

Van Elle is at the forefront of ground engineering and foundation solutions across the UK. Our reputation for delivering high-quality results is built on our most valuable asset, our people. We’re looking for a motivated and professional Receptionist, dedicated to providing a welcoming first point of contact for visitors, customers, and callers, while supporting the smooth running of the office.

If you take pride in delivering excellent service, enjoy a fast-paced environment, and have strong organisational skills, Van Elle could be the perfect place for you.

• Greet and assist all visitors, clients, and suppliers in a friendly and professional manner.
• Answer incoming calls, directing enquiries or taking accurate messages as required.
• Manage incoming and outgoing post, deliveries, and ensure items reach the appropriate department.
• Support the office with general administrative tasks, including photocopying, scanning, filing, and stationery management.
• Maintain a tidy and presentable reception and meeting room area, ensuring facilities are ready for use.
• Assist the Office Manager & PA to the CEO with meeting coordination and travel arrangements when required.
• Handle enquiries professionally and confidentially.
• Work collaboratively with the team to provide high-quality service to both internal and external stakeholders.
• Act in accordance with Van Elle’s policies and procedures, undertaking any other duties reasonably required to support the effective running of the office.

• Experience in a receptionist or front of house role, ideally within a busy office or construction environment.
• Flexibility to provide additional cover for the afternoon Receptionist during periods of holiday or absence, sometimes at short notice.
• Excellent communication and interpersonal skills with a confident telephone manner.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Friendly, approachable, and able to build positive relationships at all levels.
• Practical, logical, and able to prioritise tasks effectively.
• Ability to work under pressure while maintaining a calm and professional approach.
• Proactive attitude and willingness to support colleagues.

• Eligible to work and live in the UK.

• Competitive salary depending on experience.
• Hours of work are 22.5 hours per week, from 08:30 to 13:00, Monday to Friday.
• 25 days holiday plus bank/public holidays.
• Permanent position
• Benefits include:
  • Access to Company pension.
  • Healthcare Cash Plan with family option.
  • Bonus scheme.
• Onsite training centre offers ongoing training and development opportunities.
• Access to our 24-hour confidential employee support line.

Over the past 40 years, Van Elle has grown to become the UK’s largest independent ground engineering contractor in the UK. Van Elle’s unrivalled range of engineering techniques and design services enables our expert engineering teams to develop technically excellent and cost-effective solutions across a wide number of sectors, from housing, construction to rail.

Employing over 600 people, with a turnover of over £130 million, we have plans to grow and build on our reputation for delivering high quality foundation and ground engineering solutions. Van Elle values diversity and celebrates individual differences, believing that our inclusive family centric culture helps our business continue to grow as a dynamic and innovative organisation.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this type of role. The list is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this type of role.