Executive Assistant

AcceleratorX; United Kingdom; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading fintech company in the UK is looking for a highly organized Executive Assistant. The role involves managing complex calendars, organizing meetings and travel, and providing administrative support to the executive team. Candidates should have 3+ years of experience, exceptional organizational skills, and proficiency in Microsoft 365. This position offers flexible working options and a supportive environment.

Benefits

Flexible working options

Pension contributions

Discretionary bonus scheme

Private health cover

Family friendly policies

Qualifications

• 3+ years of experience in an Executive assistant role supporting senior stakeholders.
• Experience managing complex diaries for multiple executives.
• Proficient in Microsoft 365 applications.

Responsibilities

• Manage and coordinate busy calendars across multiple executives.
• Manage travel and event bookings.
• Support expense filing and inbox management.

Skills

Organizational skills

Communication skills

Time management

Discretion

Attention to detail

Tools

Microsoft 365

Calendly

Job description

About Allica BankAllica is the UK’s fastest growing company - and the fastest-growing financial technology (Fintech) firm ever. Our purpose is to help established SMEs, one of the last major underserved opportunities in Fintech.

Established SMEs are the backbone of local communities - representing over a third of our economy - yet have been largely neglected both by traditional high street banks and modern fintech providers.

Role Description

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Executive team based in the United Kingdom.

This role requires excellent organisational skills, a high level of discretion, the ability to manage multiple competing priorities across time zones and a good ability to leverage various digital tools to make the individual efficient.

The ideal candidate will serve as a central coordination point, managing complex calendars, organising meetings, organising travel where required, supporting event planning and logistics and handling administrative tasks. Strong communication skills and the ability to work independently with minimal supervision are essential.

Responsibilities

• Diary Management: Manage and co-ordinate busy calendars across multiple Executives, scheduling internal and external meetings
• Travel and Logistics: Where required, manage travel bookings, event bookings offsite, booking team offsites, client meetings, catering booking etc
• Administrative Support: Support expense filing, inbox management support where requested, access requests, approving holiday requests etc
• General: Proactively support Executives in managing their daily schedules

Qualifications & Personal Attributes

• 3+ years of experience in an Executive assistant role, supporting multiple senior stakeholders.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication in English.
• Experience managing complex diaries across multiple executives.
• Proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote).
• Familiarity with digital and Generative AI tools (e.g., Calendly, Teams CoPilot) is a plus. If no prior experience in these, natural interest in trying out and adopting new technologies
• Experience coordinating events, meetings, and travel.
• High attention to detail and accuracy.
• Discreet, trustworthy, and capable of handling sensitive information.
• Comfortable working independently and taking ownership of tasks.

Working at Allica Bank

At Allica Bank we want to ensure our employees have the right tools and environment in which to succeed in their role and in support of our customers.

Our employees are at the heart of everything we do, so our benefits are designed with you in mind:

• Full onboarding support and continued development opportunities
• Options for flexible working
• Pension contributions
• Discretionary bonus scheme
• Private health cover
• Life assurance
• Family friendly policies including enhanced Maternity & Paternity leave

Don’t tick every box?

Don’t worry if you don’t have all the skills or requirements listed on the job description. If you think you’ll be a good fit, we’d still love to hear from you!

Flexible working

We know the ‘9-to-5’ isn’t right for everyone. That’s why Allica Bank is fully committed to flexible and hybrid working. Please let us know what is best for you and, if we can, we will do our best to accommodate.

Diversity

We’re a diverse bunch here at Allica, with all kinds of experiences, backgrounds and lifestyles. Our openness and differences make us stronger, and we want everybody to feel comfortable bringing as much of themselves to work with them as they like.

Category

Generative AI