Executive Assistant - 12 Month FTC

Ares Management; City of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading investment management firm in London is looking for an Executive Assistant to support the Legal and Compliance teams. The role involves managing meetings, coordinating travel, and providing general administrative support. Ideal candidates should have 3-5 years of relevant experience, strong organizational skills, and the ability to maintain confidentiality. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• Minimum 3-5 years of experience as an Executive/Administrative Assistant.
• Experience in travel coordination (domestic & international).
• Strong written and verbal communication skills.

Responsibilities

• Manage and coordinate internal and external meetings.
• Arrange domestic and international travel including visa arrangements.
• Assist in onboarding new team members.

Skills

Attention to detail

Client service orientation

Organizational skills

Communication skills

Technical proficiency in MS Office

Education

Bachelor’s Degree

Tools

MS Word

Excel

PowerPoint

Outlook

DocuSign

Job description

Executive Assistant - 12 Month FTC page is loaded## Executive Assistant - 12 Month FTClocations: London, UKtime type: Full timeposted on: Posted Yesterdayjob requisition id: R7087### *Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.***Job Description**# **Summary:**The Executive Assistant will be responsible for providing administrative assistance for professionals within the Legal and Compliance teams within the Ares London Office. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills.The candidate will be responsible for providing seamless, professional support to enable the smooth running of the teams and the business.# **Primary Functions and Essential Responsibilities:**Meeting management* Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.* Liaising with other Executive Administrators globally when necessary.* Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.* Minimal editing of PowerPoint documents and general correspondence (internal and external)* Printing and binding marketing presentations.General Administration* Timely collection and processing of team expenses for both cash and American Express using the company expense system.* Coordinating deal signings both Wet Ink and DocuSign. Printing signature pages for Wet Ink and collecting signatures from relevant Ares Signatories.* Supporting the other Executive Assistants where necessary.* Phone coverage for the team and taking detailed messages.* Onboarding for new starters in the team.Education & Background:* Bachelor’s Degree a plus but not essential* Minimum 3-5 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.Experience / Skills Required:* Strong attention to detail and highly organised.* High degree of confidentiality* Strong client service orientation.* Effective prioritisation of multiple professionals.* Experience in travel coordination; domestic & international.* Excellent written and verbal communication skills.* Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.* Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.* Prior experience working with DocuSign and Intralinks is a plus.* Experience in financial services a plus.* Good judgment as to when to escalate issues vs. solving problems independently.* Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.**Reporting Relationships**International Administrative Manager Lead*There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.*Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles. As of September 30, 2025, Ares Management's global platform had approximately $596 billion of assets under management(1) with more than 4,200 employees operating across North America, South America, Europe, Asia Pacific and the Middle East. For more information, please visit .Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law.Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.(1) As of September 30, 2025. AUM amounts include funds managed by Ivy Hill Asset Management, LP., a wholly owned portfolio company of Ares Capital Corporation and registered investment adviser.