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PPM Scheduling Manager
Job summary
A technical maintenance provider in the UK is seeking an experienced Planned Preventative Maintenance Scheduling lead. This role involves overseeing the planning and execution of maintenance activities across various clients, ensuring compliance with regulations and optimizing service delivery. Ideal candidates will have at least 3 years of PPM management experience, strong team leadership skills, and familiarity with CAFM systems. Competitive salary and benefits include 25 days holiday, private health care, and genuine career progression opportunities.
Benefits
Qualifications
- 3+ years’ experience managing PPM through CAFM systems.
- Strong team management skills, with a background in PPM Scheduling.
- Solid understanding of statutory compliance requirements and RAMS.
Responsibilities
- Planning and overseeing all scheduled maintenance activities across client sites.
- Using CAFM systems to manage asset registers, PPM schedules, and tasks.
- Coordinating engineers and subcontractors to ensure timely service delivery.
Skills
Tools
WELCOME TO LINAKER
At Linaker, we don’t just keep buildings running — we keep business moving. With over 30 years of expertise in maintaining operationally sound and compliant workplaces, we support leading organisations across the UK with trusted, technical maintenance services.
We areseeking an experienced and proactivePlanned Preventative Maintenance (PPM)Scheduling lead to oversee the planning, coordination,and delivery of scheduled maintenance across a diverse national portfolio. From complex facilities to high-volume service contracts, you’ll play a critical role in performance, compliance, and efficiency — managing engineers, subcontractors, and systems to ensure maintenance lands where and when it matters.
ABOUT THE ROLE
This role supports a broad range of commercial clients, spanning large-scale facilities and high-volume service contracts across multiple sectors.
You will be responsible for overseeing the planning, scheduling, and execution of all PPM activities, ensuring full compliance with statutory regulations and service level agreements. Operating through CAFM and client systems, you will manage engineer and subcontractor deployment, monitor KPI performance, and drive service efficiency across all sites. This is a key role in maintaining operational excellence, compliance, and cost-effective maintenance delivery.
- Planning and overseeing all scheduled maintenance activities across client sites
- Using CAFM and client systems to manage asset registers, PPM schedules, and tasks
- Coordinating engineers and subcontractors to ensure timely service delivery
- Ensuring statutory compliance across disciplines (fire, water, lifts, electrical)
- Monitoring SLAs, generating performance reports, and driving continual improvement
- Leading internal audits and supporting quarterly client reviews
- Maintaining documentation (RAMS, permits, schedules) and system accuracy
- Mentoring a small team in CAFM usage and maintenance coordination
- 3+ years’ experience managing PPM through CAFM systems
- Strong team management skills, with a background in PPM Scheduling
- Knowledge ofJobLogic is a plus (but not essential)
- Solid understanding of statutory compliance requirements, RAMS and PPM
- Strong coordination and stakeholder communication skills
- Technically confident with electrical and mechanical environments
- Analytical mindset with ability to interpret KPIs and performance trends
- Proactive, organised, and comfortable in fast-paced operations
- People-focused leader with a collaborative approach
- 25 days holiday plus bank holidays
- Competitive starting salary
- Holiday buy & sell scheme
- Paid Volunteering Day
- Cycle to Work salary sacrifice scheme
- Private health care and life insurance (after qualifying period)
- Genuine career progression within a growing technical maintenance provider
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.