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Academy Recruitment Co‑Ordinator | NFFC (Jobs in Sports Performance Analysis)

The role of the Academy Recruitment Co‑Ordinator is to coordinate all Academy trials and scouting logistics, ensuring the highest standards are maintained and that the experience for all stakeholders is overwhelmingly positive, in keeping with our Nottingham Forest values.

• Manage the before – during – after steps for the Academy Trial process from U9 – B-Team
• Prepare thorough, detailed itineraries for Academy Trialists and their parents
• Be responsible for meeting and greeting trialists, their parents, agents, and any other stakeholders, as well as being the main point of contact during the trial period
• Chaperone trialists for domestic and international travel when called upon and be available to act as the lead staff member for overnight hotel stays both domestically and internationally when required
• Collaborate with the SWEP Team to provide the highest standards of player care to all Academy Trial stakeholders
• Support the Academy Operations Team by sharing contact details to aid with collating all paperwork required by the Club for incoming U9-B Team trialists
• Support the Academy Operations Team by sharing contact details to aid with collating all paperwork required by the Club for incoming U9-B Team signings
• Ensure all elements of the Football iP system is up to date and correct for the Talent ID and Recruitment department
• Act as the main point of contact for all U9 – B Team Trialists, aiding players, parents, and staff, as well as managing any associated issues
• Support and in some cases lead the Academy Trial Review meetings, delivering age appropriate feedback and outcomes of the trials, with next steps clearly defined
• Maintain Trialist Folders ensuring that all Academy trialists documents are readily available, inclusive of all EPPP Audit documents, such as 7-day notification letters and Performance Clocks
• Participate in Talent ID Group meetings, fixture planning meetings, and weekly scouts’ meetings, and carry out other general recruitment administration as and when required
• Carry out scouting activities when required and directed by the Head of PDP & Emerging Talent Recruitment & Retention
• Maintain Scouts Folders ensuring that all Academy Scouts documents are readily available, inclusive of all EPPP Audit documents, such as certificates and Club ID Badges
• Collaborate with the Academy Technical Scout to manage the Academy scout schedules for U9-B Team processing ticket requests and communicate to staff relevant information regarding their appropriate fixture
• Alongside the Academy Technical Scout, act as a point of contact for all scouting and recruitment staff for Scouting System Pro, aiding staff as well as managing any associated issues
• Manage all incoming scout requests for all age groups as well as being the point of contact in person on the day for the scouts attending Academy fixtures across all venues used
• To provide a high-quality administrative support to the recruitment team and senior Academy staff on request
• To support the administration for the recruitment team, by way of monitoring relevant CPD, safeguarding qualifications, photo ID and qualifications required for relevant Academy category status
• Other duties as reasonably requested by a member of the senior management team
• To work with colleagues throughout Nottingham Forest Football Club to extend knowledge and skills to identify and develop best practice
• To undertake such other duties, training and/or hours of work as may be reasonably required, and which are consistent with the general responsibility of this job
• To maintain the quality‑of‑service provision, regularly evaluating work and seeking to make improvements
• Present a professional image when dealing with both internal and external contacts and partners, acting in a professional manner always
• To create successful and professional relationships with players and staff whilst maintaining professional distance from playing staff at all times
• All staff are responsible for the wellbeing and safeguarding of children and vulnerable adults on all Club sites. If you have a concern or witness a Safeguarding matter, you must report it to the department’s Designated Safeguarding Officer (DSO) or the Club’s Lead DSO or Senior Safeguarding Manager. If it’s an emergency, you are to call the relevant emergency services such as Police or CAMHS
• Keep up to date with knowledge of current legislation and policies, communicating key changes to staff as appropriate.

• FA Introduction to Talent Identification Certificate (FA TID Level 1)
• FA Safeguarding Children
• FA CRB Enhanced Disclosure
• Degree or equivalent qualification, or relevant professional training or experience
• Experience of working with football regulations
• Experience working within an elite environment
• Knowledge of the Player Performance Pathway (EPPP)
• Drive to achieve deadlines, organise and prioritise workload effectively, and continually review ways to improve efficiency and effectiveness
• Demonstrate skills and attributes in a PA/administration capacity
• Good verbal and written communication skills and be able to understand and explain matters arising in own area of work
• Excellent interpersonal skills, with people of all ages and backgrounds, able to maintain confidentiality, and act with tact and diplomacy
• Willingness and flexibility to deal with urgent changes/demands, whilst maintaining existing workload
• Excellent IT skills, including MS Office, intranets, web and outlook

• National Talent ID in Football Certificate (FA Level 2 TID)
• Experience in health and safety duties and responsibilities appropriate to the post
• Flair for building internal and external networks, productive relationships to share information and ideas, improving working practices
• Skill at handling difficult situations and confidential matters according to policy and procedures, referring to others where necessary/appropriate

At Nottingham Forest Football Club we are committed to creating an environment where differences are respected, individuality is celebrated, everyone feels valued, supported, and included. Our goal is to ensure every member of our team can be themselves, contribute fully, and reach their potential without barriers.

As an equal opportunities employer, we welcome applications from talented people of all backgrounds regardless of age, disability, gender identity or reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, or any other characteristic protected by law.

We continue to develop policies and practices that promote equality, diversity, inclusion and mental wellbeing across our workforce. To help us measure progress and hold ourselves accountable, we ask all applicants to provide accurate diversity information during the recruitment process.

We are proud to be a Disability Confident Committed employer, taking positive steps to attract, recruit, and support disabled people. As part of this commitment, we work hard to ensure our recruitment processes are fair, inclusive, and accessible to everyone. We are committed to offering interviews for disabled applicants who meet the essential criteria for a role and provide reasonable adjustments at every stage from the application process through to ongoing support in the workplace.

If you are likely to meet the definition of being a "disabled person" according to the Equality Act 2010, you may be eligible to apply for an interview via the Disability Confident Scheme. Please indicate this in your application form. The information you share with us about your health or disability will not be used in recruitment selections.

As part of the Club’s commitment to safeguarding, the successful applicant may be required to undergo a Disclosure Barring Service (“DBS”) check or an enhanced DBS check. The results of a DBS check will be considered on an individual basis, and the Club will act in a proportionate manner when deciding whether or not to proceed with the appointment.

An FA Enhanced DBS disclosure is required for all relevant new appointments to the Club. Individuals will be asked to declare any convictions, cautions or reprimands, warnings or bind-overs that may have been incurred. The Club reserves the right to carry out risk assessments where content has been disclosed on a DBS disclosure if it feels that it is relevant to the job requirements. Failure to satisfy the Club and the PL's safeguarding requirements may lead to the job offer being withdrawn or, if they have already started employment, summary termination of the employment.

At Nottingham Forest Football Club, we are committed to ensuring a safe and healthy working environment for all employees. In accordance with the Health and Safety at Work etc. Act 1974, you are required to take reasonable care for your own health and safety and that of others who may be affected by your actions or omissions at work. You must also cooperate with the Club's health and safety policies and procedures. Should you identify any health and safety concerns, please report them promptly to your manager or a member of the Health and Safety/Facilities team.