Project Administrator jobs in United Kingdom

Department Event Project Team - Reporting to Head of Events.

Job Type Full Time

Location Based at HQ Waterlooville, Hampshire, with some travel for events.

The Project Executive role is an integral part of the asembl. events agency team. The focus is to work closely with senior project managers, project managers, and account managers, supporting the team in delivering a wide range of in-person, hybrid, and digital experiences.

Who you are:

• You will challenge the norm and thrive in the fast-paced, exhilarating world of event production.
• You’re a well-rounded individual with common sense and an ability to learn and develop within a business environment.
• You can communicate effectively to connect with our clients and stakeholders.
• You connect with our values of Trust, Transparency, and Togetherness, which form the foundations of everything we do.
• You must have strong organisational skills and the ability to work to tight timelines when necessary.
• You will need to be able to work on multiple projects and take ownership of your actions.
• You should work collaboratively with team members.
• You are a future thinker who is passionate about learning, developing new skills, and actively expanding your knowledge of emerging technologies, trends, and insights.

What you’ll do:

• Help colleagues fulfil the needs of their clients regarding events, venue projects, and any other services they request.
• Undertake administration on behalf of senior team members and for your projects, both under supervision and working alone.
• Help with day-to-day office tasks such as postage, couriers, purchasing and other related tasks.
• Perform product, print and venue sourcing and use negotiation where needed to get the best for us and our clients.
• Assist in various event requirements from start to finish using a range of systems available to you.
• Be responsible for recording your time spent on projects, as your time will be chargeable on some occasions, as guided by a senior team member.
• If required, attend and assist at events, site visits, planning meetings, and technical meetings throughout the UK and internationally.
• Ensure all administration relating to your role is completed as necessary, including personal timesheets, expenses, invoicing, commission payments, and ensuring customers pay according to their terms.
• Help with customer and supplier contracts.
• Help manage databases where necessary and help with data input in our core systems.
• Liaise with colleagues and clients on current projects and work to gain new business during your work (if dealing directly with the end user).
• General assistance to support the demands of the business, whatever these may be.
• Work with the asembl. purpose and values at the top of your mind in everything you do.

What you’ll need:

• The right qualifications to support the role application, whether from college or work experience.
• A general understanding of why businesses use event management agencies.
• A want to succeed at everything you do.
• Excellent verbal and written communication skills.
• A great customer mindset – think like a customer would think (we expect 100% Customer Satisfaction!).
• The ability to work across different cultures and time zones (where necessary).
• PC literacy – World, Excel, PowerPoint and web technology-based products.
• Be able to travel for business trips with overnights – UK and overseas.
• A passport is required for travel.
• Full driving license and comfortable driving to meetings, networking events, and similar events across the UK.
• Sometimes our projects require flexibility for weekends, evenings, and ad hoc hours, which is shared across the delivery team.

What you’ll get:

• 23 days of annual leave and bank holidays
• Monthly pay day get-togethers
• A people-first work environment (and awesome colleagues!)
• Regular social activities and giving back to the community
• Access to a selection of fam-trips, forums, conferences, and industry events.
• A focus on up-skilling and career progression

We’re building impactful connections, and we want you to join us.

If you’re interested in joining a team that are truly passionate about what we deliver for our clients, please submit your CV and a covering letter explaining why you feel you’re right for this exciting role using the form below. We look forward to hearing from you!

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