Assistance jobs in United Kingdom

We are looking to strengthen our Admin Support team with an Administrator based at ESD, Stepps office.

• Daily management of reception, meeting rooms, equipment and housekeeping - ensuring areas are safe and tidy
• Managing desk and meeting room bookings via Sign-in App and Outlook, room set‑ups and booking catering
• Welcoming staff and visitors; ensuring the sign‑in process is followed and assisting with enquiries
• Visitor information and advance arrival assistance
• Preparation of ID passes and adding new starts to Network2 system
• Managing contractors’ arrival ensuring necessary approvals are in place
• Managing deliveries and uplifts
• Assisting with routine IT enquiries
• First aid and fire warden duties
• Office inductions
• Managing office engagement events
• Office safety, environment and wellbeing initiatives assistance

• Planning, attending and running events
• Running live business events and audio‑visual meetings/calls
• Meeting scheduling and calendar management
• Board meeting pack preparation and attending board meetings as required to take actions and presenting slides
• Supporting Executive Assistant as required

• Core team tasks
• Office facilities support
• HR administration support

Undertake such other duties, training and/or hours of work as may be reasonably required, and which are consistent with the general level of responsibility of this role.

• Reception / administration / secretarial roles required
• Front of house management advantageous
• Event administration or management experience required
• Office facilities and safety knowledge advantageous
• Excellent IT skills to assist with routine staff enquiries and to run audio‑visual equipment in meetings and events
• First Aid and Fire Warden certificates desirable (training will be provided as required)

• English – National 5 minimum
• Business Administration related qualification desirable