Administration jobs in United Kingdom

Join our reputable legal practice in Derby, where we value professionalism, teamwork, and a commitment to delivering exceptional legal services.

We are seeking a dedicated and detail-oriented Conveyancing Legal Assistant to support our growing team in providing exceptional service to our clients.

The PM Law Group have recently acquired John M Lewis & Co (JML) as part of our expansion strategy. ‘JML’ have decades of experience in property law, conveyancing, will writing and probate cases.

Based in Derby, they deal with clients from all over the Midlands, and have built their renowned reputation on being honest, reliable, and extremely efficient.

Across the group, we foster a culture of inclusivity and champion personal development so that each employee has opportunities to shine and flourish, and we want you to be a part of it.

As our newly appointed Conveyancing Legal Assistant, you will work closely with our experienced professionals, assisting in various aspects of property transactions and ensuring our clients’ interests are protected. This is your chance to take the next step in your legal career.

• Communicating with clients over the telephone, by email and in face‑to‑face meetings as part of the Client Facing Legal Assistant Team always providing the highest level of customer service to clients.
• To communicate with and provide updates to other solicitors, estate agents and other professional organisations.
• Carrying out Solicitor and Client Due diligence.
• Requesting Documentation fundamental to the transaction.
• Ensuring documents are returned by client’s and work providers, chasing them if required and progressing Transactions.
• Logging correspondence to the correct files / matters.
• Entering data into the correct fields in the case management system from correspondence received.
• Logging and completing tasks on the case management system.
• Performing general administration tasks.
• Manage priorities effectively whilst demonstrating flexibility, often balancing conflicting demands.
• To update all panel members / stakeholders within the business and within the referral businesses with whom we deal. Ensuring portals are kept up to date.
• Drafting sale contracts and re‑mortgage documentation as required.
• Checking the title on a sale.
• Dealing with Lenders on both sale and purchase matters such as requesting redemption statements.
• Drafting completion statements and bills.
• Preparation of files for completion to include, final searches, requests for mortgage advances and liaison with Clients as to receipt of balance funds.
• Obtaining authority to exchange and complete.
• Requesting source of funds information.
• To meet all key SLAs and KPIs within the department/referrers’ requirements.
• To be a role model for those around you in both file management, actions, and behaviour.
• To always ensure individual compliance with all PMPL policies and procedures.
• To attend and contribute to team meetings.
• To report directly to the Conveyancing Team Managers on all above aspects.
• You may be required to perform any other duties and to work in any other areas as requested by the Company if necessary, which may include other offices and those of clients.

• Has a minimum of 2 years’ experience – essential.
• Can work to deadlines.
• Has a real attention to detail with a keen eye.
• Has the ability to prioritise workloads.
• Demonstrates the willingness to adhere to and surpass set targets.
• Can work on own initiative and as part of a team.
• Has an excellent telephone manner, client care and enthusiasm.
• Must be able to communicate well both orally and in writing.
• Understanding of e‑mail systems, portals and other IT as appropriate.
• Good standard of spoken and written English required.
• Competent use of MS Office required.
• Audio typing experience.
• Experience with case management systems is desirable, but not essential.
• Ability to work in a team and independently, with flexibility to help out in other departments where required.

Our offices have been designed to be high quality and pleasant working environments. In addition to a competitive salary and benefits package we offer:

• Monday to Friday – Office Hours – 9.00am – 5.00pm with 1 hour’s lunch break
• Industry leading training
• Competitive starting salary DOE
• Non‑Contractual Bonus
• Access to on demand CPD
• Holidays – “In addition to 8 statutory public holidays, you will receive paid holiday entitlement of four working weeks during a complete holiday year”
• Additional Annual Leave entitlement for long service
• Opportunities for you to progress and develop further in line with our expansion strategy
• Pension Scheme
• Lucrative ‘Refer a friend scheme’
• Free Costco Card
• Employee Assistance Programme
• Annual Summer and Christmas Parties
• Award Events

If you are a dedicated, detail-oriented individual with a passion for conveyancing and a commitment to delivering exceptional legal service, we want to hear from you! Apply now to become a Conveyancing Legal Assistant in our esteemed legal practice in Derby, and be part of a team that excels in providing top‑tier legal services to our clients.

We’re always looking for new people to join the Group who represent our values and want to take advantage of our experienced and award‑winning training programs. If you do not see a role that complements your experience, you can always submit a speculative CV!

The PM Law Group are an equal opportunities employer.

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