Events Specialist

Theinsideout; Greater London; Hybrid; GBP 35,000 - GBP 50,000; Full time

Job summary

A leading organization in coaching is seeking an Events Specialist for a hybrid role in London. The successful candidate will have over 3 years of experience in event coordination, focusing on planning and executing engaging events that support brand and business objectives. Key activities include budget management, vendor negotiation, and post-event analysis. This position offers opportunities for personal growth with unique benefits, including flexible work arrangements and a supportive team environment.

Benefits

World-class coaching

Work from anywhere

Learning budget

Weekly wellbeing hour

Charity days

Qualifications

• Minimum of 3 years’ experience in event coordination or related role.
• Ability to effectively interact with clients, vendors, and stakeholders.
• Proven ability to manage events within budget and timelines.

Responsibilities

• Plan, coordinate, and execute in-person and virtual events.
• Create event concepts aligned with company objectives.
• Manage event budgets and adhere to financial constraints.

Skills

Event coordination

Budget management

Vendor negotiation

Detail-oriented

Proactive problem-solving

Job description

Job Role:

Events Specialist, EMEA (Fixed-Term Contract)

Location: London, UK – Hybrid (3 days/week)

Who We Are:

We believe everyone can be better with a coach… and we won’t stop until we get there. Coaching changes people’s lives. It helps them be happier and more productive in their work. It turns entire companies into more inclusive, more productive places to be. That’s why we’ve made it easy for more people – not just those at the top – to benefit from the world’s best coaches. Thisis true of our EZRA team. We believe a happy team is a productive one. We help our people grow, to care deeply about and be proud of what we do.

The Role:

The Events Specialist is responsible for planning, coordinating, and executing engaging in-person and virtual events that support our brand, drive business objectives, and create meaningful experiences for clients, prospects, and internal teams. In this role, you will work closely with cross-functional partners across marketing, sales, and leadership to deliver high-impact events from intimate dinners to large-scale summits and brand events.

What You’ll Do:

• Create and refine event concepts aligned with company objectives, including theme, format, and target audience
• Research and secure suitable event venues, negotiating contracts, and managing site logistics
• Identify and contract with vendors like caterers, AV providers, decorators, and entertainment, managing their services and ensuring quality
• Develop and adhere to event budgets, tracking expenses, and managing invoices
• Collaborate on registration processes, managing attendee lists, and coordinating RSVPs
• Oversee all travel and accommodation arrangements related to events
• Collaborate with sales, marketing and brand teams on event collateral and promotion through various channels, including email campaigns, and event websites.
• Support post-event activities such as debriefs, feedback collection, and reporting on event success

About You:

• Minimum of 3 years’ experience in event coordination or a related role, preferably in B2B environments
• Ability to interact effectively with clients, vendors, internal stakeholders, and attendees
• You’re proactive in finding answers and driving solutions, while knowing when to pull in support if needed
• Detail-oriented approach to managing multiple tasks and timelines simultaneously
• Proven ability to plan, execute, and monitor event projects within budget and deadlines
• Spot opportunities to elevate events and bring fresh, innovative ideas to engage participants.
• Quickly identifying and resolving issues that may arise during event planning and execution
• Understanding of financial constraints and effectively managing event budgets

Life at EZRA:

• Your Own World-class coachto help you grow personally and professionally.
• Coaching for Friends and familybecausecoaching is a gift worth passing on.
• Work From Anywherewith two weeks a year to work wherever inspires you most.
• Charity Daysto support the causes close to your heart – because doing good feels good.
• Learning Budgetto fuel your curiosity. If it helps you grow, we’re in.
• Weekly Wellbeing Hourjust for you. No meetings. No. Just space to breathe, reflect, or reset.
• Regional benefitsflex to fit your location and lifestyle.
• A welcoming place to do your best work.Comfortable, collaborative and inclusive.

#LI-Hybrid
We’re an equal opportunity employer dedicated to building a diverse team that reflects the communities in which we work, where everyone has a voice and feels able to be themselves. We believe that diversity strengthens to our culture and business. Valuing uniqueness and respecting our differences means we grow faster, become better, and achieve more. In the spirit of transparency, credentials are verified through background checks conductedupon conditional employment, in accordance with applicable laws.