Executive Assistant

Helloezra; Greater London; Hybrid; GBP 30,000 - GBP 45,000; Full time

Job summary

A dynamic coaching company is seeking an experienced Executive Assistant in London to support its Senior Leadership Team. In this hybrid role, you will manage complex diaries, coordinate meetings, and provide operational support, ensuring executives focus on strategic priorities. The ideal candidate has over 2 years of experience, excels in time management and communication, and is skilled in MS Office tools. This position offers a supportive culture and opportunities for personal growth through coaching and well-being initiatives.

Benefits

Your Own World-class coach

Charity Days

Learning Budget

Weekly Wellbeing Hour

Regional benefits

Qualifications

• 2+ years experience as an Executive Assistant or in a similar administrative/support role.
• Experience supporting multiple executives simultaneously is preferred.
• Ability to prioritise conflicting demands effectively.

Responsibilities

• Manage complex and changing diaries across multiple time zones.
• Coordinate meetings, including agendas and logistics.
• Monitor and manage executive inboxes and communication.

Skills

Excellent organisational and time-management skills

Strong communication skills (written and verbal)

High level of discretion

Proactive problem-solving skills

Flexibility and adaptability

Competency with MS Office tools

Tools

MS Office (Outlook, PowerPoint, Excel)

Job description

Overview

Job Role: Executive Assistant

Location: London, UK - Hybrid (3 days/week)

Who We Are

We believe everyone can be better with a coach... and we won’t stop until we get there.

Coaching changes people’s lives. It helps them be happier and more productive in their work. It turns entire companies into more inclusive, more productive places to be. That’s why we’ve made it easy for more people – not just those at the top – to benefit from the world’s best coaches. This is true of our EZRA team. We believe a happy team is a productive one. We help our people grow, to care deeply about and be proud of what we do.

The Role

We are seeking a highly organised and proactive Executive Assistant to support three members of our Senior Leadership Team (SLT). In this role you will manage schedules, communications, travel and expenses, and provide reliable operational support that helps our executives stay focused on their highest priorities. You’ll work closely with a busy leadership group during an exciting period of growth, anticipating needs, solving problems and helping things run smoothly day-to-day.

What You’ll Do

• Manage complex and changing diaries across multiple time zones, ensuring priorities are balanced and protected
• Coordinate meetings and appointments, including agendas, briefing materials, logistics and follow-up actions
• Monitor and manage executive inboxes, triaging requests and maintaining timely communication internally and externally
• Act as the first point of contact for stakeholders on behalf of the executives, handling queries with professionalism and discretion
• Arrange end-to-end travel, accommodation and itineraries, ensuring smooth execution around executive availability
• Submit and track expenses and support basic finance admin
• Provide occasional support for wider team activities such as events, offsites or key team meetings (virtual and in-person)
• Assist with general administrative tasks that keep the team running smoothly and create space for executives to focus on strategic priorities

About You

• 2+ years experience as an Executive Assistant or in a similar senior administrative/support role
• Experience supporting multiple executives simultaneously (preferred but not essential)
• Excellent organisational and time-management skills, with the ability to prioritise across conflicting demands
• Strong communication skills (written and verbal) and stakeholder management ability
• High level of discretion
• Proactive approach with strong problem-solving skills
• Flexibility and adaptability in a fast-paced and evolving environment
• Competency with MS Office tools (Outlook, PowerPoint, Excel) and willingness to learn new systems

Life at EZRA

• Your Own World-class coach to help you grow personally and professionally.
• Coaching for Friends and family because coaching is a gift worth passing on.
• Charity Days to support the causes close to your heart - because doing good feels good.
• Learning Budget to fuel your curiosity. If it helps you grow, we’re in.
• Weekly Wellbeing Hour just for you. No meetings. No emails. Just space to breathe, reflect, or reset.
• Regional benefits flex to fit your location and lifestyle.
• A welcoming place to do your best work. Comfortable, collaborative and inclusive… and dog-friendly too!

#LI-Hybrid

We’re an equal opportunity employer dedicated to building a diverse team that reflects the communities in which we work, where everyone has a voice and feels able to be themselves.

We believe that diversity strengthens our culture and business. Valuing uniqueness and respecting our differences means we grow faster, become better, and achieve more.

In the spirit of transparency, credentials are verified through background checks conducted upon conditional employment, in accordance with applicable laws.