Legal Secretary jobs in United Kingdom

Hello, we’re Toppan Digital Language. We’re a language solutions provider that’s enabled by tech. Our mission is to help global companies with high-risk, business-critical content sell with confidence in any language.

We aim to be the #1 localization partner for companies in life sciences and healthcare, market insights, consumer brands, financial and legal services. Our ambition is proudly backed by Toppan Inc., a worldwide leader in content distribution with a global team of more than 50,000 employees.

Operating globally, we design language solutions with the best teams and the best tech to meet our customers’ needs at speed, at scale—securely. We are obsessed with our clients’ success, and as importantly, our employees’. We want to build a reputable firm that attracts, develops, and retains exceptional talent in our industry. Our values reflect the thinking of our founders who have decades of trusted industry and localization expertise. They act as a major force in shaping our company culture: an entrepreneurial spirit that embraces a growth mindset and an ethos of inspiring excellence. We want our teams and leaders to bring their best each day!

Reporting to the Head of IP Operations, the Intellectual Property Paralegal will join our newly formed IP division focused on the international patent filing and renewal process.

The Intellectual Property Paralegal will manage all aspects of the international patent filing and renewal process. Initially, the Paralegal will also be a key participant in the development, testing and documentation of the company’s filing processes. This role requires a detail‑oriented professional with strong organizational skills and a thorough knowledge of European Patent validation, PCT National Phase Entry and direct Paris Convention filing processes. You will work closely with clients and colleagues to ensure efficient case progression and exceptional service delivery.

This is a great opportunity to work in a dynamic, creative and multicultural environment.

• Manage international patent filings via the PCT, EP and Paris Convention routes.
• Liaise with international patent agent firms to ensure filings are carried out successfully in line with national patent office requirements.
• Work with translation project management colleagues to ensure that translations are delivered in time for the associated filings.
• Support the ongoing design and testing of the STREAM IP software platform and associated patent filing and renewal workflow management system.
• Assist with defining, testing and documenting associated international patent filing processes.
• Manage IP portfolios, including patent renewals and recordals.
• Work with sales teams to ensure thorough understanding of client requirements and successful onboarding.
• Liaise with clients, outside counsel, and IP offices to ensure knowledgeable and timely responses and updates.
• Maintain accurate case files and databases, ensuring compliance with deadlines and regulations.
• Stay updated on IP law developments and assist in preparing client alerts or newsletters.

• 3+ years of experience as a paralegal, with at least 1 year specializing in intellectual property law.
• Strong understanding of EPC and PCT patent filing processes and associated national IPO requirements.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office.
• Experience documenting processes and standard operating procedures.
• Ability to prioritize tasks and meet tight deadlines in a fast‑paced environment.
• Strong written and verbal communication skills for client and team interactions.
• CIPA Paralegal qualification (or working towards).
• Knowledge of IPMS software.
• Knowledge of emerging IP issues, such as digital IP or AI‑related rights.
• Knowledge of French or German would be an advantage.

• Proactive and self‑motivated with a keen interest in intellectual property law.
• Desire to work in a fast‑paced international environment and shape new operating processes.
• Team player with the ability to build strong working relationships.
• Confident in handling sensitive and confidential information.
• Strong ability to manage deadline‑driven workloads.

Toppan Digital Language is committed to equality in employment and is able to consider any necessary adjustments during the recruitment process.