Assistant Company Secretary

Finastra International Limited; City of London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A global financial services company is seeking an Assistant Company Secretary to manage statutory compliance and corporate governance across its subsidiaries. The role involves maintaining corporate records, supporting financial filings, and collaborating with various stakeholders. The ideal candidate will have over 5 years of experience in corporate secretarial roles, strong communication skills, and the ability to handle multiple priorities. This full-time position is based in London.

Qualifications

• 5+ years of experience in a corporate secretarial team, in-house or private practice.
• Proven ability to manage multiple priorities effectively.
• Excellent communication skills across all organizational levels.

Responsibilities

• Maintain statutory records for subsidiaries ensuring accuracy.
• Support the approval and filing of financial statements.
• Manage the Pensions Committee and prepare meeting agendas.

Skills

Corporate secretarial databases management

Interpersonal and communication skills

Detail-oriented

Fast-paced environment adaptability

Organizational skills

Tools

Athennian

Job description

At Finastra, we believe in empowering our people with the tools and opportunities they need to succeed. As an Assistant Company Secretary, you’ll play a vital role in ensuring statutory and regulatory compliance across our global network of 115 subsidiaries in over 45 countries. This is a dynamic and hands‑on role where you’ll manage corporate records, support governance processes, and collaborate with stakeholders worldwide. You’ll be part of a high‑performing team that values precision, collaboration, and continuous improvement.

Key Responsibilities

Global Compliance & Governance

• Maintain statutory records for all subsidiaries globally, ensuring accuracy and completeness.
• Oversee the subsidiary compliance tracker and lead monthly compliance meetings with service providers.
• Support the approval and filing of financial statements and annual returns across jurisdictions.
• Review statutory data in financial statements to ensure alignment with local legislation.

Corporate Administration & Projects

• Manage ad‑hoc corporate changes (e.g. name changes, director changes, year‑end changes, registered office updates).
• Support entity rationalisation projects (e.g. mergers, liquidations), liaising with internal and external stakeholders.
• Draft board and shareholder resolutions for regular and ad‑hoc matters.
• Draft the Modern Slavery Statement and coordinate internal approvals.

Committee & Stakeholder Support

• Manage the Pensions Committee: prepare agendas, draft minutes, track actions, and circulate papers.
• Support cross‑functional teams (Finance, Treasury, Tax, Facilities) with advice, company information and documentation.
• Maintain the Gift and Entertainment register for committee reporting.
• Liaise with global providers to ensure timely filing of corporate changes and update internal systems (Athennian, Salesforce, Group Structure Chart).
• Organise notarisation and legalisation of documents globally.
• Prepare and arrange execution of Power of Attorneys, including obtaining board approvals.
• Assist with vendor relationships and ensure spend aligns with the function’s budget.
• Complete KYC and AML requests in line with business processes.
• Ensure all company data is up‑to‑date, accurate, and accessible to internal stakeholders.

Qualifications and Experience

• 5+ years of experience in a busy Corporate Secretarial team, either in‑house or in private practice.
• Strong experience maintaining and updating company secretarial databases (e.g. Athennian).
• Proven ability to manage multiple priorities in a fast‑paced, global environment.
• Excellent interpersonal and communication skills, with the ability to engage across all levels of the organisation.
• Highly organised, detail‑oriented, and proactive with a flexible, can‑do attitude.
• Comfortable working independently and collaboratively, with a strong sense of ownership and accountability.

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Legal

Industries

• IT Services and IT Consulting and Financial Services