Assistant Facilities Manager

BML Group; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A leading facilities management firm in Greater London is seeking a full-time Assistant Facilities Manager to work alongside Senior Facilities Managers. This office-based role involves managing maintenance jobs, coordinating contractors, and liaising with clients and site staff. Strong organizational skills, effective communication, and a proactive approach are essential. Familiarity with job management systems is a plus. The role is fast-paced and requires the ability to multitask under pressure.

Qualifications

• Strong organizational skills to manage multiple tasks effectively.
• Confident communication skills for client and contractor interactions.
• Problem-solving mindset to address operational challenges.
• Ability to work efficiently under pressure is essential.

Responsibilities

• Manage maintenance jobs from instruction to completion.
• Coordinate contractors and suppliers while ensuring compliance.
• Liaise with property managers and site staff for effective operations.
• Maintain accurate job records and support day-to-day team functions.

Skills

Organisational skills

Multitasking

Communication with clients and contractors

Problem-solving mindset

Ability to work under pressure

Job description

Founded in 2015, BML Group is a UK-wide provider of facilities management and security services, supporting property managers, landlords, and commercial clients across residential and commercial portfolios. We deliver reactive maintenance, planned works, compliance, and security services nationwide, with a strong focus on service quality, accountability, and clear communication.

Role Description

This is a full-time, office-based role for an Assistant Facilities Manager, working alongside Senior Facilities Managers to support the delivery of facilities and maintenance services across multiple client sites. The office is near the Manor House / Finsbury Park area of North London, with excellent transport links to the rest of the city. The role is fast-paced and operational, involving coordination of contractors, managing live jobs, and ensuring works are completed in line with agreed SLAs and client expectations. This is not an on-site building manager role.

Responsibilities

Managing maintenance jobs from instruction to completion, coordinating contractors and suppliers, chasing attendance and updates, liaising with property managers and site staff, maintaining accurate job records, and supporting the wider facilities team with day-to-day operations.

Skills and Experience

Strong organisational and multitasking skills, confident communication with clients and contractors, a proactive and problem-solving mindset, and the ability to work under pressure. Previous experience in facilities management or maintenance coordination is desirable but not essential. Familiarity with job management systems and basic health and safety knowledge is a plus.