Assistant Facilities Manager

IWFM Regional/Special Interest Group; Borehamwood; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading safety management organization in Borehamwood seeks an individual for administrative and technical support in fire and building safety. The role encompasses managing records, liaising with stakeholders, and ensuring compliance with safety regulations. Candidates should have a solid understanding of building safety legislation and possess NEBOSH certification or equivalent. This is a permanent position with a salary around £35,000, offering opportunities to enhance expertise in safety practices.

Qualifications

• Understanding of fire safety legislation and regulations.
• NEBOSH or equivalent certification is required.
• Experience in facilities management is appreciated.
• Must be proficient in Microsoft Office Suite.

Responsibilities

• Provide administrative and technical support to the Fire and Building Safety Team.
• Manage records and documentation ensuring compliance.
• Act as a liaison between stakeholders to ensure effective communication.
• Monitor adherence to fire safety regulations and building standards.

Skills

Understanding of the relevant legislation surrounding Building Safety

NEBOSH or equivalent

Previous experience in a facilities management role

Proficiency in Microsoft Office Suite

Job description

Location: Borehamwood

Salary: 35,000

Employment: Permanent, Mon–Fri

Role Responsibilities

Administrative and Technical Support

• Provide comprehensive administrative and technical assistance to the Fire and Building Safety Team, ensuring efficiency and accuracy in all tasks.
• Organize and maintain all fire and building safety records, including managing compliance software and documentation, ensuring they are current and easily accessible.
• Manage team–related administrative tasks, including preparing and distributing reports, meeting minutes, and other necessary documents.
• Review, maintain, and manage the Building Safety inbox, acting as the primary point of contact for key stakeholders on significant projects and escalating issues as required.

Documentation and Record Management

• Support and maintain a management tracker to identify significant challenges within the portfolio.
• Ensure all documentation is accurate, current, and compliant with relevant regulations.
• Engage with agents to facilitate the collection and retrieval of necessary documents to support the team's management, oversight, and risk reduction across the property portfolio.
• Maintain both digital and physical filing systems, ensuring documents are organized, current, and easily retrievable for audits and inspections.
• Regularly review and update filing systems to enhance efficiency and ensure adherence to data protection regulations.

Communication and Stakeholder Liaison

• Act as a vital liaison between managing agents, property managers, fire services, and other responsible persons, fostering effective communication and collaboration.
• Communicate effectively with diverse stakeholders to gather and disseminate information, ensuring alignment and awareness across all parties.
• Assist in coordinating timely and accurate responses to formal enforcement notices, prohibition notices, and deficiency notices.
• Develop and maintain strong working relationships with external partners to support team objectives and enhance cooperation.

Compliance and Safety Monitoring

• Support the team in monitoring adherence to fire safety regulations and building safety standards, particularly for relevant buildings over 11m in height or with five or more floors.
• Assist in the implementation of fire safety measures and improvements as directed by the team, contributing to the overall safety of company properties.
• Stay informed about updates to fire safety legislation and best practices, ensuring the team's ongoing compliance and industry relevance.
• Participate in training and development opportunities to enhance knowledge and skills in fire and building safety.

General Duties

• Escalate concerns promptly and appropriately.
• Undertake any other duties as reasonably requested by the team.

Experience and Qualifications

• Understanding of the relevant legislation surrounding Building Safety including Regulatory Reform (Fire Safety) Order 2005, Building Safety Act 2022, Fire Safety Regulations 2021
• NEBOSH or equivalent.
• Previous experience in a facilities management role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.