Office Manager

HELM AG; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A global family-owned company in London is looking for an Office Manager to support administrative tasks and day-to-day operations. This role is a 14-month parental leave cover. The ideal candidate will have completed commercial vocational training or a relevant degree, possess IT skills, and have a flexible, service-oriented mindset. The company offers numerous benefits and seeks motivated individuals to enrich their team.

Benefits

International opportunities

Seminars and further training

Optimal work-life balance

Qualifications

• 1-3 years of professional experience preferred.
• Willingness to travel regularly between offices.
• Open and communicative contact within the team.

Responsibilities

• Ensure the office runs smoothly with all necessary operations.
• Manage fleet operations and all company car tasks.
• Coordinate technicians and ensure safety compliance.
• Support HR and IT with employee onboarding and offboarding.
• Organize events, meetings, and travel arrangements.
• Set up purchase orders and service entries using SAP.

Skills

Proficiency in common IT applications such as Office 365

Experience with SAP 4/HANA or another ERP system

Structured way of working

Flexibility and service-oriented mindset

Education

Completed commercial vocational training or adequate university degree

Job description

Experience HELM as a unique family business and an attractive employer. Through a constant exchange of ideas, our ultimate goal is to offer our customers future‑oriented solutions within our global network. At any time, in any place. This allows us to work proactively and think long‑term – in operations, quality management, process optimization, product development and distribution. We are innovation drivers, possibility makers and a reliable partner, all in one.

Date: Jan 15, 2026

Location: London, GB, SE1 0HR

Business Unit: Service Units

Job Function: Facility Management

Level of Experience: Entry‑Level

Office Manager (London) – 14 month contract

We are seeking a motivated Office Manager (m/f/d) based in London, supporting our UK Office in all administrative tasks and day‑to‑day operations. The role covers a parental leave cover for 14 months.

Responsibilities

• Keep the office running smoothly, ensuring equipment maintenance, supply orders, visitor arrangements, courier services, monitoring email accounts, and supervising contracts for telephone and internet services.
• Manage fleet operations, monitoring all company car related tasks from maintenance to registrations.
• Coordinate technicians, manage external suppliers, ensure safety compliance and handle environmental registrations as part of facility management.
• Act as an interface to HR and IT colleagues to support onboarding and offboarding of employees as well as IT‑related topics.
• Organise events, meetings and travel arrangements; arrange first‑aid training and periodic health examinations in line with health & safety regulations.
• Use SAP to set up purchase orders and service entries for indirect services within service and business units.

Your profile

• Completed commercial vocational training or an adequate university degree, ideally with 1‑3 years of professional experience.
• Willingness to travel regularly between our offices in Aix‑en‑Provence and Paris.
• Proficiency in common IT applications such as Office 365 and ARIS; experience with SAP 4/ HANA or another ERP system is advantageous.
• Structured way of working, open and communicative contact person within the team.
• Flexible and service‑oriented mindset with experience interacting with different cultures.

Every day, each one of us contributes to HELM's success with competence, the highest expertise and unique service. We reward this commitment – not only with international opportunities, possibilities for seminars and further training but also with benefits that offer optimal conditions to reach the perfect work‑life balance.

Interested?

Join our motivated team and help shape the future of HELM! Even if you do not fulfil all of the requirements in our profile, we encourage you to apply. It is important to us to find the right people who will enrich our team with their motivation and personality!

We look forward to receiving your application with all the necessary documents via our application portal.