Office Administrator

AlphaPet Ventures GmbH; United Kingdom; Hybrid; GBP 30,000 - GBP 40,000; Full time

Job summary

A dynamic company is seeking an Office Manager to oversee daily operations and provide administrative support. This role involves managing logistics, ensuring a productive work environment, and facilitating communication within the team. Candidates should have strong organizational and interpersonal skills, along with proficiency in MS Office. Employees enjoy a hybrid working policy, 25 annual leave days, and various exciting benefits, including training opportunities and employee discounts.

Benefits

Hybrid working policy

25 annual leave days

Private company pension scheme

Life assurance scheme

Employee discounts

Coffee and snacks available

Employee Assistance Programme

Qualifications

• Proven experience as an office manager or in a similar administrative role.
• Attention to detail and problem-solving ability.
• Must be able to attend the office at least 4 times a week.

Responsibilities

• Oversee day-to-day office operations and support various functions.
• Manage administrative tasks and relationships with vendors.
• Coordinate office logistics and ensure a smooth working environment.

Skills

Organisational skills

Multi-tasking

Communication skills

Interpersonal skills

Proficiency in MS Office

Problem solving

Job description

Your responsibilities

To play a key role in maintaining a productive and positive work environment. Reporting directly to the Regional HR Manager, you will be responsible for overseeing day-to-day office operations, managing administrative tasks, and supporting various functions within the organization.

Admin Support

• Provide administrative support to the People & Organisation Team as needed.
• Check and distribute incoming post and packages.
• Facilitate the relationship with company couriers.

Facilities Support

• Oversee and manage daily office operations, ensuring a smooth and efficient working environment.
• Implement and maintain office policies and procedures.
• Manage company car contracts and upkeep of cars.
• Facilitation of some IT communications and logistics.
• Coordinate office logistics, including space planning, equipment procurement and maintenance.
• Collaborate with vendors to ensure the office is well maintained and equipped.
• Address any facility related issues promptly.
• Facilitate relationships with office utility providers and ensure uninterrupted services.
• Ensure meeting rooms are fully set up for scheduled meetings.

Feel Good

• Facilitate communication within the office and collaborate on team activities.
• Ensure staff gifts are purchased and distributed efficiently.

Other/Ad Hoc

• Manage travel arrangements for companywide events and team workshops.
• Serve as the point of contact for external enquiries and visitors.
• Monitor workplace Health & Safety measures.
• Purchase and set up new It equipment for new and existing staff members.

Your profile

• Proven experience as an office manager or in a similar administrative role.
• Strong organisational and multi-tasking skills.
• Excellent communication and interpersonal skills.
• Proficient in MS Office.
• Problem solving ability and attention to detail.
• Must be able to attend the office at least 4 times a week.

What we offer

• Responsible, exciting, and varied tasks with a lot of creative freedom in a dynamic company that has flat hierarchies and an open, relaxed working atmosphere in which everyone is on first name terms.
• A friendly, open-minded team consisting of approximately 280 employees in Munich, Leipzig and West Sussex (UK) as well as several beloved office dogs.
• Hybrid working policy.
• 25 days of well-deserved annual leave days.
• Private company pension scheme.
• Life assurance scheme.
• Various internal as well as external training possibilities.
• Different employee discounts - for our humans as well as their pets!
• Regular team and company events.
• Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge.
• An all encompassing Employee Assistance Programme.
• Many other great benefits that we will gladly present to you in more detail during your recruiting process!

Interested ?

We are looking forward to your cover letter, CV as well as your potential start date and salary expectation