Office Manager (Business Operations)

Dubizzle Limited; Greater London; On-site; GBP 55,000 - GBP 65,000; Full time

Job summary

A technology-driven organization based in London seeks an experienced Office Manager (Business Operations) to ensure smooth daily operations. Your responsibilities will include managing office facilities, supporting HR administration, and coordinating with external vendors. Ideal candidates will have experience in business operations and strong communication skills. The role offers a salary of up to £65,000 with a pet-friendly environment and amenities like free coffee and snacks.

Benefits

Pet-friendly environment

Free coffee and snacks

Pension and holiday entitlement

Qualifications

• Experience in business operations, office management, or office admin role.
• Comfortable working with invoices and spreadsheets.
• Basic understanding of accounting and HR admin processes.
• Strong communication skills with international teams.
• Proactive and organized in a fast-changing environment.

Responsibilities

• Oversee daily operations of DOHE Europe in London.
• Act as the main point of contact for HQ and vendors.
• Manage relationships with external vendors and suppliers.
• Administer company software and manage user accounts.
• Support HR administration and maintain employee records.

Skills

Business operations

Office management

Communication skills

Proficiency with Excel and Google Sheets

Organizational skills

Tools

Microsoft 365

Wrike

Workable

Job description

Overview

Office Manager (Business Operations)

About Us:

DOHE is on a journey to transform education by leveraging technology responsibly to improve educational quality and foster societal progress. Through our accelerator, we support EdTech startups in realising their visions, helping them grow, engage with their audience, and establish impactful operations. Over the next decade, we aim to accelerate over 5,000 startups worldwide.

Role Summary — The Office Manager (Business Operations) is responsible for ensuring the smooth day-to-day operations of DOHE Europe (London). This role works closely with our COO, HQ and external partners and covers general business operations, basic accounting support, HR administration, and internal systems coordination.

Responsibilities

• Office & Business Operations
• Oversee daily office and business operations for DOHE Europe (London)
• Act as the main point of contact for HQ and external partners
• Manage relationships with external vendors, including accounting firms, payroll providers, and office/facilities suppliers
• Manage office facilities across regions (access, supplies, equipment, and on-site issues)
• Systems & Software Administration
• Manage company software and system accounts (user setup, access control, and onboarding/offboarding)
• Administer and coordinate access to internal tools such as Wrike, Workable, Microsoft 365 and other company used systems
• Coordinate software subscriptions and licenses, and support basic access-related issues in collaboration with HQ or vendors
• Maintain an up-to-date record of internal tools and user access
• Accounting & Finance Support
• Collect, review, and organise invoices
• Prepare payment requests and track expenses
• Coordinate with external accountants for month-end closing
• Support HQ with invoice consolidation and monthly finance reporting
• Coordinate payroll inputs (hours, changes, allowances) with finance and payroll providers
• HR Administration
• Prepare employment contracts and onboarding documentation
• Maintain employee records
• Track leave and attendance
• Support visa-related and compliance documentation in coordination with HQ HR
• Update company policies and manage employee benefits administration
• Process Improvement
• Create, maintain, and improve simple operational processes, checklists, and templates

Qualifications

• Experience in business operations, office management, or office admin role
• Comfortable working with numbers, invoices and spreadsheets (e.g. Excel, Google Sheets)
• Basic understanding of accounting and HR admin processes
• Strong communication skills and able to work with international teams and external partners
• Proactive, organised, and able to work independently in a fast-changing environment

Employment

• Working hours: Full-time 40 hours a week
• Location: Bishopsgate, London (onsite 5 days a week)
• Salary: Up to £65,000 DOE
• Contract duration: 12 months, that could lead to a Permanent role
• London Office amenities: Pet-friendly environment. Free coffee and snacks are available
• Pension and holiday entitlement

Eligibility

You must be eligible to work in the host country without the need for sponsorship.

Why Join Us?

• Impactful Mission: Be part of a mission-driven organisation committed to societal betterment through education.
• Dynamic Environment: Thrive in an international team and a vibrant startup ecosystem.
• Personal Growth: Opportunity to work closely with experienced professionals and contribute to significant organisational growth.

Get in touch

Get in touch and let’s speak