Billing and Supplier Compliance Coordinator

Sunbelt Rentals; Warrington; On-site; GBP 80,000 - GBP 100,000; Full time

Job summary

A leading rental company in Warrington is seeking a Billing and Supplier Compliance Coordinator. In this role, you will manage supplier invoices, ensure compliance with contract terms, and support the billing process. Ideal candidates will have proven experience in invoice processing and supplier management. This position offers excellent development opportunities and a comprehensive benefits package. Please note that this role is office-based, with no hybrid working available.

Benefits

Real Living Wage Payer

Excellent development opportunities

Incentive scheme

Life Assurance

Employee assistance programme

Opportunity to buy and sell holidays

Qualifications

• Proven experience in invoice processing, billing operations, or supply chain finance.
• Strong understanding of contract terms, supplier management, and procurement practices.
• Excellent organizational skills with high attention to detail.
• Proficient in using ERP systems and MS Office Suite.
• Experience working cross-functionally with finance, procurement, and operations teams.
• Strong communication skills, both written and verbal.
• Ability to manage competing priorities and meet tight deadlines.

Responsibilities

• Process and validate supplier invoices in line with contract terms.
• Chase and track Proof of Deliveries (PODs) to support invoicing.
• Maintain and update contract records for accurate payments.
• Collaborate on timely supplier payments.
• Govern the end-to-end billing process and resolve discrepancies.
• Identify and resolve breaches of supplier contracts.
• Establish and monitor supplier Service Level Agreements (SLAs).

Skills

Invoice processing experience

Understanding of contract terms

Organizational skills

Proficiency in ERP systems

Cross-functional teamwork

Strong communication skills

Attention to detail

Tools

SAP

Oracle

MS Office Suite

Job description

About The Role

We have an exciting new role for a Billing and Supplier Compliance Coordinator to join our new team in Warrington! This role is office based, hybrid working is not available.

The Billing and Supplier Compliance Coordinator will act as a key link between suppliers, internal teams, and customers, ensuring all billing activities are executed in line with contractual agreements and service expectations.

This role will oversee the end-to-end process of supplier invoice validation, contract adherence, and accurate customer billing.

Key Responsibilities

• Invoice Management: Process and validate rehire and fuel supplier invoices in strict alignment with agreed contract terms, ensuring accuracy and compliance.
• Proof of Delivery (POD) Coordination: Actively chase and track PODs from suppliers to support timely and accurate customer invoicing.
• Contract Administration: Maintain and update contract records to support accurate payments to suppliers and ensure customer collections and deliveries are aligned with service terms.
• Payment Coordination: Collaborate with the Purchase Ledger team to ensure timely and precise processing of supplier payments.
• Billing Process Oversight: Govern, monitor, and continuously improve the end-to-end billing process, bridging suppliers and customers for efficient invoicing and resolution of discrepancies.
• Compliance and Issue Resolution: Work closely with the Procurement team to identify, document, and resolve any breaches of supplier contract obligations.
• SLA Implementation: Establish and monitor supplier Service Level Agreements (SLAs), particularly related to POD turnaround times, to ensure billing timelines are met and cash flow is maintained.

What we offer?

• Real Living Wage Payer
• Excellent development opportunities
• Exceptional benefits including:
• Incentive scheme
• Life Assurance
• Employee assistance programme
• Opportunity to buy and sell holidays

About You

To succeed in this role, you will bring the following skill set and behaviours:

• Proven experience in invoice processing, billing operations, or supply chain finance
• Strong understanding of contract terms, supplier management, and procurement practices
• Excellent organisational skills with high attention to detail
• Proficient in using ERP systems (for example, SAP, Oracle) and MS Office Suite (Excel, Outlook, Word)
• Experience working cross-functionally with finance, procurement, and operations teams
• Strong communication skills, both written and verbal
• Ability to manage competing priorities and meet tight deadlines.

About Us

Whether it's construction sites, energy projects, government initiatives, or unforgettable events, Sunbelt Rentals deliver the equipment and expertise to move every industry forward. With our ambition to an employer of choice this makes Sunbelt Rentals an ideal destination for your next career move.