Billing Clerk

NG Bailey Group; Leeds; Hybrid; GBP 23,000 - GBP 28,000; Full time

Job summary

A leading independent engineering and services business in the UK is seeking a detail-focused Billing Clerk to join their team in Leeds. This full-time position offers a salary of up to £27,500 and the flexibility of working from home 1-2 days per week. The successful candidate will manage invoicing processes and collaborate with various internal teams. Benefits include generous holiday, pension contributions, private medical insurance, and a supportive work culture with a focus on personal development.

Benefits

25 Days Holiday + Bank Holidays

Pension with up to 8% employer contribution

Private Medical Insurance

Life Assurance

Employee Assistance Program

Flexible benefits including Dental Insurance and Gym Membership

Qualifications

• Experience in a billing, invoicing, or finance administration role.
• Familiarity with CAFM/ERP systems (IFS experience is a plus).
• Strong communication skills and ability to work across multiple departments.

Responsibilities

• Manage WIP and invoicing to ensure accurate records.
• Collaborate with teams to gather required documentation.
• Process high volumes of invoices and credit notes.

Skills

Billing experience

High level of accuracy

Strong communication skills

Proactive mindset

Tools

CAFM/ERP Systems

IFS

Job description

Job Title: Billing Clerk
Location: White Rose Office Park, Leeds (with 1–2 days home working)
Salary: Up to £27,500 per annum
Working Hours: 8:00am – 4:30pm, Monday to Friday
Contract Type: Full-time, Permanent

Join Our Team as a Billing Clerk

Are you looking for a stable, full-time role with flexibility and a supportive team environment? We’re seeking a detail-focused Billing Clerk to join our commercial support team based at White Rose Office Park in Leeds. This is a great opportunity for someone who thrives in a structured, fast-paced role and is looking for a bit more flexibility in their week — with the option to work from home 1–2 days per week.

Offering a salary of up to £27,500 and standard working hours of 8:00am – 4:30pm Monday to Friday, this position provides both work-life balance and room to grow.

You’ll play a vital role in managing and progressing both reactive and planned maintenance (PPM) tasks through our Work in Progress (WIP) system — ensuring works are efficiently closed and invoiced. The role involves daily collaboration with internal teams including the Service Centre, Purchase Ledger, Credit Control, and Operations.

Key Responsibilities

• Manage WIP and invoicing from job completion through to invoice, ensuring all records are accurate and up to date
• Prepare, collate, and allocate all required documentation for timely invoicing across a specific customer portfolio
• Collaborate with operational and service centre teams to gather missing documentation and maintain a strong audit trail
• Process high volumes of invoices and credit notes using job costing and schedule of rates
• Monitor job status in the IFS Work Management System to ensure accurate reporting and billing
• Ensure all procedures are followed to maintain high standards of service delivery and client satisfaction
• Support with ad‑hoc administrative duties as required by the line manager

What We're Looking For

• Experience in a billing, invoicing, or finance administration role
• Familiarity with CAFM/ERP systems (experience with IFS is a plus)
• High level of accuracy and attention to detail
• Strong communication skills and the ability to work across multiple departments
• Proactive mindset and the ability to manage a high volume of tasks effectively

Benefits:

• 25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days
• Pension with a leading provider and up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Life Assurance
• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Free 24/7 365 Employee Assistance Program to support mental health and well‑being (including counselling sessions and legal advice)
• Flexible benefits to choose from inc: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes.

Next Steps

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.