Conveyancing Legal Secretary

Pathway Careers Ltd; Belfast; On-site; GBP 40,000 - GBP 60,000; Full time

Job summary

A respected specialist legal practice in Northern Ireland is seeking an experienced Conveyancing Legal Secretary to join their team. The role requires expertise in handling residential conveyancing files, supporting solicitors, and providing excellent client care. Candidates should have a minimum of 2–3 years' experience in a similar role and a strong understanding of conveyancing processes. A competitive salary and supportive work environment with career development opportunities are offered.

Benefits

Competitive salary

Supportive working environment

Career development opportunities

Qualifications

• Minimum 2–3 years of experience as a Legal Secretary in Conveyancing.
• Strong understanding of residential conveyancing processes and procedures.
• Excellent typing skills and digital dictation experience preferred.

Responsibilities

• Prepare, format, and proofread conveyancing documentation.
• Handle client queries and provide updates throughout transactions.
• Manage diaries, book meetings, and conduct property searches.

Skills

Conveyancing experience

Strong communication skills

Attention to detail

Client care skills

Proficient in Microsoft Office

Tools

Case management systems

Job description

Overview

A highly regarded specialist legal practice is seeking an experienced Conveyancing Legal Secretary to join their growing team. The firm is recognised for its technical excellence, partner-led approach, and strong reputation for delivering pragmatic, cost-effective legal solutions.

This is an excellent opportunity for a proactive, organised, and detail-focused secretary with experience supporting a busy Conveyancing department. You will play a key role in ensuring the smooth progression of residential conveyancing files while providing exceptional administrative and client support.

Key Responsibilities

File & Document Management

• Prepare, format, and proofread contracts, transfers, completion statements, and other conveyancing documentation.

• Open, maintain, and close client files in line with internal procedures.

• Manage deeds, title documents, and Land Registry forms.

Client Communication & Support

• Handle incoming queries from clients, estate agents, lenders, and other third parties.

• Provide regular updates and maintain excellent client care throughout the transaction process.

Administrative Support

• Manage diaries, book meetings, and coordinate completion dates.

• Conduct property searches and manage requisitions.

• Prepare SDLT/LPS forms and submit applications to Land Registry.

• Process incoming post, dictation/audio typing, and document production.

Team Assistance

• Support fee earners with caseload progression.

• Ensure deadlines are met and work is completed accurately and efficiently.

Essential Skills & Experience

• Previous experience as a Legal Secretary in Conveyancing (minimum 2–3 years preferred).

• Strong understanding of residential conveyancing processes, searches, Land Registry applications, and completion procedures.

• Excellent typing skills; digital dictation experience desirable.

• High attention to detail with the ability to manage multiple deadlines.

• Strong communication and client-care skills.

• Proficient in case management systems and Microsoft Office.

• Ability to work independently and as part of a busy, supportive team.

What’s on Offer

• Competitive salary, aligned with experience.

• Supportive and professional working environment within a respected specialist practice.

• Opportunity to work closely with experienced solicitors in a well‑structured conveyancing team.

• Long‑term career development and ongoing professional support.

For further information, please contact Orla Milligan at Pathway Legal.