Executive jobs in United States

Team Executive Assistant | Office Leasing page is loaded## Team Executive Assistant | Office Leasingremote type: On Sitelocations: UK City, Londontime type: Full timeposted on: Posted Yesterdayjob requisition id: JR100913**Who are we**Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments ***in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.***At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart .**About The Role**This role is suited to a highly motivated, results-driven Executive Assistant who will support Partners and team members within the London Office Leasing department. You will deliver proactive, efficient, and high-quality support, working collaboratively with the wider business support network to ensure the smooth running of a busy, fast-paced team.**Key Responsibilities****Stakeholder Support*** Provide executive assistance to Partners and team members, including proactive diary and email management, scheduling internal/external meetings, viewings, and calls, and preparing all necessary documentation.* Coordinate Board meetings and team strategy away days, including preparing Board packs.* Manage internal and external presentations, liaising with in-house creative and business development teams, external printers, and the post room.* Prepare documents, including audio/copy typing letters, memos, minutes, schedules, mailshots, and extensive reports, ensuring accurate formatting, printing, and binding.* Arrange UK and international travel, producing detailed itineraries and travel packs where required.**Business Coordination*** Act as an ambassador for the London Office Leasing Head and broader team.* Build and maintain strong collaborative relationships with clients, managers, and colleagues.* Support team financial processes, including: + WIP reconciliation and billed/unbilled debtor coordination + Managing client invoicing to meet quarterly deadlines + Monthly travel approvals, subscriptions, supplier invoice processing + Expense claim coordination for Partners + Referral administration* Ensure effective and timely communication across the team and wider department.**Team Coordination*** Attend team WIP meetings, take minutes, and follow up on actions.* Support training administration, ensuring mandatory training is up to date and promoting development opportunities.* Prepare correspondence and team documents including letters, memos, newsletters, and design materials.* Manage team inboxes, prioritising and responding to enquiries where appropriate.* Organise team meetings, corporate travel, conferences, and away days, preparing briefing packs.* Minute Board and management meetings and track actions.* Liaise with IT to help troubleshoot system issues.* Collaborate with the wider London Offices business support network to share best practices and provide cross-team support during peak periods.* Coordinate new starter onboarding and leaver processes alongside the Operations Manager.* Support appraisal coordination and maintain RICS CPD records.**Processes & Efficiency Coordination*** Support Partners and team members in streamlining processes and promoting efficient working practices.* Manage HUB coordination including inspections, instructions, and ensuring client records are accurate and regularly updated.* Act as a Best Practice expert for risk, audit, and compliance, ensuring property files meet policy and audit standards.* Serve as Information Security Champion for the team, ensuring adherence to policies and escalation of issues.* Maintain accurate contact information across all internal platforms.* Ensure team filing, storage, and retrieval systems are well-organised and maintained.**Programme & Project Coordination*** Act as the team’s Marketing Communications Coordinator (MCC), ensuring collateral meets brand guidelines and liaising with marketing on invites, capability statements, track records, research documents, and social media activity.* Lead Corporate CRM and Business Development coordination, including pitch creation with creative and BD teams, and managing printing and production workflows.* In your role as Client Relationship Support (CRS), assist the CRP team in delivering key client service tasks.* Plan and deliver events—from initial brainstorming to venue research, invitations, collateral creation, RSVP management, and on-site client hosting.* Contribute to KFX with ideas and initiatives.**Experience Required*** 5+ years’ experience in a similar administrative or operational support role* Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)At Knight Frank, we believe in empowering our people to perform at their best. You’ll be joining a collaborative, forward-thinking business where your input truly makes a difference. If you’re looking to take the next step in your career and thrive in a supportive and high-performing environment, we would be delighted to hear from you.Competitive salaryPlease note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.