Executive jobs in Ireland

WELDMAR HOSPICECARE JOB DESCRIPTION AND PERSON SPECIFICATION

Job Title: Executive Officer and Company Secretary

Location: Inpatient Unit/ Hybrid

Working Hours: 37.50

Reports to: Chief Executive

Responsible for: —

The Executive Officer and Company Secretary will support the CEO with personal assistant duties and occasionally the Chief Operating Officer, executive Directors Group and non-executive Trustee Board and committees. This role is designed to alleviate the Board’s day-to-day administrative and operational workload, enabling a greater focus on strategic priorities. The Executive Officer will actively engage in projects, reporting, and business initiatives whilst also acting as Company Secretary, legally accountable for all areas of charity and company compliance and reporting.

To provide executive support to the Chief Executive, including coordination of senior meetings, management of the CEO’s office, management of relationships and to support the Chief Operating Officer as required; To coordinate or manage delegated projects on behalf of the CEO; Support to the Board, Directors Group and Risk Appraisal Panel including progress chasing, and other meetings as required; To act as Company Secretary for Weldmar Hospicecare Ltd and its subsidiaries.

As Company Secretary the post holder is legally accountable for all areas of charity and company compliance and reporting; To provide full support, including diary management, timely circulation of meeting agendas and papers; recording minutes and maintaining records, for the Board of Trustees and non-Clinical Trustee Committees; these are the People; Finance, Investment and Property; Audit and Income Generation; Support to the Boards Integrated Governance and Nominations Committees; To manage the insurance portfolio of the charity; Completion of the annual Quality Account; Handle highly sensitive information with discretion and professionalism.

The Executive Officer will be required to familiarise themselves with all areas of the work of the Charity in order to provide a proactive, confidential and influential executive support to the CEO, Directors and Chair of Trustees; The Executive Officer will be responsible for the day-to-day coordination and management of senior meetings, project management and senior administration.

• Executive Support to CEO and Board: Management of the CEO’s office, including either personally providing or overseeing the provision of senior level PA support; Researching and drafting briefing papers or reports on behalf of the CEO and as directed and editing of papers written by senior managers for the Board; Preparing presentations on behalf of the CEO and other senior managers, using audio visual aids and power-point, including graphs and analysis and utilising technology wherever appropriate; Progress chasing actions arising from Board meetings on behalf of the CEO; Liaison with the Chair and Board of Trustees on behalf of the CEO; To provide support to Chair and Trustees if required.
• Company Secretary: Ensure conduct of Weldmar Hospicecare Ltd and its subsidiaries comply with charity and company law; ensure timely adherence to legal and statutory company requirements; provide full support for committees of the Board and the Board, ensuring good governance and legal compliance; maintain accurate and up-to-date confidential registers of company members and Trustees; manage Annual General and Extraordinary Meetings of the Company and its subsidiaries; submit statutory annual returns and other filings for Companies House and the Charity Commission.
• Executive support: Set up annual calendar of meetings; draft agendas in consultation with the CEO, Finance Director, Directors, senior managers and committee chairs; ensure participants have prepared required papers; cover regulatory and compliance areas; liaise with internal leads as appropriate; compile reports on complaints and information governance; maintain conflicts of interest registers and the register of gifts and hospitality; coordinate policy reviews and publication; assist with recruitment of new Trustees and onboarding.
• Specialist Administration: Maintain insurance portfolios; participate in renewal policy reviews and negotiations; act as Trust contact for all insurance issues; liaise with insurance broker.
• Project Coordination and Support: Undertake delegated projects on behalf of the CEO; undertake any other project as identified by the CEO.
• Communications and Relationships: First point of contact to the CEO, Chair and Board of Trustees; handle correspondence and calls; build and maintain relationships with external contacts; liaise with internal contacts on behalf of the CEO; play a key role in external communications and building relationships with senior contacts in other organisations.

Note: This description excludes the unrelated or stray elements present in the original closing text.