Assistant Commercial Manager

VINCI Facilities Limited; Folkestone; On-site; GBP 40,000 - GBP 60,000; Full time

Job description

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

We are seeking a proactive and commercially astute Assistant Commercial Manager to join our team, supporting the delivery of a high‑profile Ministry of Defence (MoD) facilities management contract.

Job Description

This role is critical in ensuring robust financial and commercial control across the contract, with a strong emphasis on supply chain management, cost assurance, and performance reporting.

Responsibilities

Supply Chain & Subcontractor Management

• Draft, issue, and manage subcontracts in accordance with company policies and MoD contractual requirements.
• Lead regular commercial and performance review meetings with subcontractors.
• Assess and approve subcontractor applications for payment, ensuring accuracy and compliance.
• Ensure timely and accurate payments to subcontractors in line with contractual terms.

Commercial & Financial Control

• Manage Work in Progress (WIP) and provide accurate, timely financial reporting.
• Collaborate with operational teams to ensure prompt job closure and accurate client billing.
• Monitor contract P&L performance, identifying risks and opportunities for improvement.
• Review and analyse monthly Cost Value Reconciliation (CVR) reports, advising on corrective actions where necessary.
• Manage Contract Variations and Change associated with assigned area.

Systems & Reporting

• Utilise Maximo for job tracking and asset management.
• Use COINS for subcontract management, financial tracking, and reporting.
• Maintain accurate records in line with audit, compliance, and contractual standards.
• Prepare and present commercial reports to internal stakeholders and the client as required.

Essential Qualifications/Skills

• Demonstrable experience in a Quantity Surveying or Commercial Management role, ideally within the Facilities Management or Defence sector.
• Strong knowledge of subcontractor management and commercial processes.
• Proficient in Microsoft Excel, including pivot tables, formulas, and data analysis.
• Excellent communication and stakeholder engagement skills.
• Ability to work collaboratively with operational teams and external partners.
• High attention to detail and strong analytical capabilities.

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost‑effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top‑ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.