Office Administrator

Martin Tolhurst Partnership LLP; Sittingbourne; On-site; GBP 20,000 - GBP 24,000; Full time

Job summary

A regional law firm in Sittingbourne is seeking an Office Administrator/Assistant to support fee earners with administrative tasks and reception duties. The candidate should possess good communication skills, attention to detail, and IT competency. Responsibilities include managing reception, processing payments, and using the firm's Case Management System. A good educational background is preferred, and the role may require occasional overtime, including weekends.

Qualifications

• Good educational standard preferred with an eye for detail.
• Good use of initiative and able to prioritise workload.
• Accurate typing skills; legal secretarial qualification is desirable.

Responsibilities

• Assist and support fee earners with general admin and typing duties.
• Undertake reception duties and answer the phone.
• Use the firm's Case Management System for processing info.

Skills

Attention to detail

Good communication skills

IT competency

Keyboard skills

Education

Good educational standard preferred

Tools

Proclaim Case Management System

Microsoft Word

Job description

Office Administrator / Assistant - Sittingbourne

To assist and support fee earners with general administrative/typing duties and reception duties when required. This role involves, but is not limited to, and may vary slightly due to office/fee earner requirements:

• Undertaking reception duties, meeting and greeting clients and answering the phone.
• Using the firm’s integrated Case Management System (Proclaim) for the effective processing, delivery and storage of information.
• First contact administration
• Taking and processing of incoming payments
• When required, take special deliveries to the Post Office and to the bank.
• Undertake photocopying tasks
• Deliver messages when required
• Assist colleagues with any other administration/typing duties
• Provide refreshments when asked to do so

Requirements

• Good educational standard preferred with an eye for detail
• Good use of initiative and able to prioritise your workload
• A good working knowledge of Word is required, as are keyboard skills.
• Have Accurate typing skills (a Legal secretarial qualification is desirable)
• Good communication skills with a confident, friendly and outgoing manner - both over the phone and in person
• IT competency
• Own transport is essential
• You will need to be dependable and flexible to business needs, as overtime will be required occasionally, to include working weekends
• You will need to be smart in appearance, with a pleasant and friendly manner