Maintenance Assistant

Aptronics; Rochdale; On-site; GBP 40,000 - 60,000; Part time

Job summary

A facilities management company is seeking a Maintenance Assistant to handle maintenance requests, manage inventory, and assist in departmental budgeting. This part-time position requires strong administrative skills and is open only to current BSC members. Responsibilities include managing schedules and generating reports. Compensation is in the form of rent credit stipends.

Qualifications

• Must be a current BSC member and meet student eligibility guidelines.
• Not a member of the Board of Directors and do not hold a central level job.

Responsibilities

• Assist with maintenance request management and communication.
• Manage inventory and produce weekly and monthly reports.
• Follow and post schedules for job hours.

Skills

Administrative skills

Job description

Overview

General Job Description: The primary function of the Maintenance Assistant is to assist with maintenance request management, communication with Maintenance Managers, inventory management, and expense control.

Responsibilities

• Departmental Management Assistance: Clear out old jobs from RMS Mercury and upload new jobs from the Rochdale and Fenwick Maintenance Spreadsheet. Tally how many work orders were accomplished by type at the end of each week. Review the Trello based Work Plan for the week and post notices, 24 hours ahead of the day, to members and houses with jobs set to happen in them.
• Budget and Inventory Assistance: Collect and type up info from the Daily Check Out Slips to the Inventory Management Spreadsheet. Produce weekly reports on Inventory usage for the department to review and discuss better inventory management. Produce monthly reports on Inventory usage for the department to review and make necessary purchases for stock in the following month. Code invoices and log information from them on the Invoice Tracking Spreadsheet. Provide the coded invoices to Pavin for signatures. Manage the Budget Control Spreadsheet by uploading information from the Invoice tracking spreadsheet to produce weekly spending reports for the department to use in keeping too spending goals and monthly budgets. Produce monthly spending reports from the Budget Control Spreadsheet for the Department to utilize in setting spending goals and monthly budgets as well as yearly budgets.
• Job Hours and Schedules: Follow preferred and alternative schedules including posting notices for the work week, coding invoices, and updating relevant spreadsheets. Tasks include clearing completed jobs, uploading new work orders, uploading Check Out Slip info, and producing weekly and monthly reports on Inventory Usage and Spending.
• Alternate Schedule Details: 3 Hours on Monday (9am–11am) and 5 Hours on Friday with similar weekly duties as above (posting notices, code invoices, updating Budget Control Spreadsheet, clearing completed jobs, uploading new work orders, uploading check out slips, and producing reports).

Requirements

This job is open to co-op members only and we are looking for someone with administrative skills. You may not be a member of the Board of Directors and hold a central level job. You must be a current BSC member and meet student eligibility guidelines to hold this position.

Hours / Compensation

This is an 8 hour/week position, compensated with a rent credit stipend at the current workshift rate for 3 hrs/week and will fulfill the five hours/week workshift requirement. Apartment residents will receive an additional rent credit stipend for the five workshift hours (at the current workshift rate), as this job does not replace the workshift requirement at the apartments. If for whatever reason this job begins mid-semester, the stipend will be prorated.

Reports To

Reports to: Maintenance Director

Equal Opportunity

The BSC is an Equal Opportunity Employer. The BSC encourages applications from those who are formerly incarcerated, people of color, people with disabilities, members of the LGBTQ community, and women.

Additional Information

You must have a housing contract to be considered for a BSC member job.

If you have already applied and are interested in another position, email [e-mail] and I will submit you. Please first check your application to make sure you filled out appropriate sections. If you applied for another semester, please fill out an updated availability form and email me letting me know you have.

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