Office Manager

Pelham Communications Ltd; Greater London; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A leading communication agency in Greater London is seeking a dependable individual for administrative and office support. The role involves managing office processes, diary scheduling for directors, and providing HR assistance for recruitment and team events. Ideal candidates should have at least 1 year of similar experience and excellent organisational skills. This position requires effective communication and IT problem-solving to ensure smooth daily operations.

Qualifications

• Minimum of 1 year work experience in an office management or administrative position.
• Strong organisational capabilities.
• Effective communication in a team environment.

Responsibilities

• Manage phone communications and office mailbox.
• Oversee office supplies and liaise with suppliers.
• Assist directors with scheduling and event planning.
• Support HR processes and coordinate team events.

Skills

Organisational skills

Communication skills

IT problem-solving

Administration

Job description

We are looking for a dependable individual with excellent organisational skills, who can help ensure the smooth running of our office process and procedures, and providing support to our operational team. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment. Our ideal candidate has a minimum of 1 years' work experience in a similar office management or administrative position.

Your role

Admin & Office support

• Answering the phone
• Monitoring the generic office mailbox
• Monitoring newspaper & magazine subscriptions
• Liaising with suppliers e.g. IT, cleaners, maintenance, landlord, water supplier etc
• Updating and maintaining processes and documents
• Maintaining office supplies
• Research tasks
• Monitoring, distributing, and sending office post.
• Logging finance invoices
• Keeping on top of IT issues and timely solutions

Assistant to Directors

• Diary & scheduling
• Transport & courier bookings
• Admin support with event planning
• Reservations & RSVPs
• Research projects

Travel

• Travel and courier bookings and admin support on press trips
• Compiling annual travel budget
• Event support
• Research projects

HR

• Logging team annual leave and sickness
• Logging recruitment process and saving applications
• Scheduling interviews
• IT set up for new starters
• Admin support on onboarding and offboarding new starters and leavers
• Researching and co-ordinating team events e.g. Summer and Christmas parties, office yoga, office lunch