Office Manager

Criterion Capital Limited; Greater London; On-site; GBP 35,000 - GBP 45,000; Full time

Job summary

A property management company is seeking an experienced Office Manager to ensure daily administrative operations run smoothly. Responsibilities include managing office operations, serving as the primary contact for stakeholders, and coordinating meetings and events. The ideal candidate will have proven experience in office management, excellent organisational and communication skills, and proficiency in Microsoft Office, Yardi, and Procore. This is a key role that supports multiple teams while maintaining compliance and office standards.

Qualifications

• Proven experience in office or administrative management.
• Strong organisational skills and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations, including switchboard and maintenance.
• Serve as primary contact for stakeholders, greeting visitors.
• Coordinate company meetings, travel arrangements, and events.

Skills

Organisational skills

Multitasking

Communication

Interpersonal skills

Attention to detail

Problem-solving

Tools

Microsoft Office

Yardi

Procore

Job description

The Office Manager oversees daily administrative operations, ensuring the workplace runs efficiently and supports company productivity. This role is responsible for coordinating office procedures and supporting various teams with organisational tasks.

Key Responsibilities

• Manage day-to-day office operations, including switchboard, supplies, equipment, and facilities maintenance
• Serve as primary point of contact for internal and external stakeholders, receive and greet all office visitors
• Coordinate company meetings, room bookings, events and travel arrangements
• Familiarisation of new starters, help with their desk set up, liaising with IT regarding equipment requirements
• Monitoring Reception Mailbox, responding to emails, meeting requests etc
• Process POs, invoices and licensing applications
• Draft and distribute company-wide communications regarding standard procedures and announcements
• Implement and maintain office policies
• Assist with expense tracking and vendor and supplier management
• Maintain secure and organised records, databases, and filing systems
• Ensure compliance with safety regulations and office standards
• Support teams with administrative and operational tasks as needed

Required Skills & Qualifications

• Proven experience in office or administrative management
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office, Yardi and Procore preferable
• Ability to handle confidential information with discretion
• Problem-solving mindset and attention to detail