Group Coordinator

Buro Happold group.; City of Edinburgh; Hybrid; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading engineering consultancy in Edinburgh is seeking a highly organized Group Coordinator to support their dynamic Engineering teams. In this role, you will ensure smooth day-to-day operations, coordinate project deliverables, and liaise across departments. The ideal candidate will have excellent communication skills and experience in administrative procedures. The position offers hybrid working, a competitive salary, and a range of benefits including private medical insurance and generous holiday entitlement.

Benefits

Private medical insurance

Life assurance

Income protection

Holiday entitlement of 25 days per annum

Generous company pension scheme

Flexible benefits including cycle scheme

Enhanced parenthood leave policies

Qualifications

• Experience in administrative procedures and quality systems.
• Comfortable working with senior stakeholders and large teams.
• Experience working across multiple offices and deadlines.

Responsibilities

• Coordinate IT hardware/software needs and liaise with support teams.
• Assist with bid submissions, CVs, and project sheets for Business Development.
• Organise meetings, take minutes, and follow up on action points.
• Plan team events, CPDs, and away days.
• Manage travel arrangements and onboarding for new starters.

Skills

Excellent communication

Problem-solving abilities

Experience in administrative procedures

Knowledge of InDesign

Knowledge of Photoshop

Knowledge of Illustrator

Job description

Job Reference burohappold/TP/201159/1873

Number of Positions: 1

Contract Type: Permanent

Competitive

Working Hours: 37.5

Location: Edinburgh

Closing Date: 31/03/2026

Job Category: Business Support

Business Unit: Business Operations

Do you want to play a key role in helping world-class engineers deliver projects that shape a better, more sustainable world?

This person will be based in Edinburgh on a hybrid working model.

Are you ready to make an impact in a globally renowned engineering consultancy? Buro Happold is seeking a highly organised and proactive Group Coordinator to support our dynamic Engineering teams. You’ll play a key role in ensuring smooth day-to-day operations, coordinating project deliverables, and liaising across departments to uphold our high standards.

You’ll thrive in this role if you’re detail-oriented, resilient, and confident in managing multiple priorities. You’ll be comfortable supporting both individuals and large teams, and adept at using digital platforms to streamline workflows.

Key Responsibilities:

• Coordinate IT hardware/software needs and liaise with support teams.
• Assist with bid submissions, CVs, and project sheets for Business Development.
• Format and review documents to align with brand guidelines.
• Prompt engineers for timesheet completion and support internal communications.
• Organise meetings, take minutes, and follow up on action points
• Plan team events, CPDs, and away days.
• Manage travel arrangements and onboarding for new starters.
• Maintain SharePoint pages and support Career Path Objective meetings.
• Submit expenses and support Group Leaders.
• Train engineers on systems and templates.
• Ensure compliance with QMS and troubleshoot system issues.

What We Are Looking For:

• Experience in administrative procedures and quality systems.
• Excellent communication and problem-solving abilities.
• Comfortable working with senior stakeholders and large teams.
• Knowledge of InDesign, Photoshop, Illustrator (training provided).
• Experience working across multiple offices and deadlines.

Why Join Buro Happold?

At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.

What We Offer You:

• Hybrid working arrangements.
• Attractive salary and benefits package including, private medical insurance, life assurance and income protection.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
• Entitlement to two memberships to professional bodies or subscriptions
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities. A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
• An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional .

Apply now and be where exceptional is everywhere.

A place for everyone

Buro Happold values individuals' flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact [e-mail] so we can work with you to support you throughout your application.