Payroll and HR Data Admin

Big Mamma Group; Greater London; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading restaurant group in Greater London is seeking a Payroll and HR Data Admin (Mat Cover) to ensure timely payroll processing, manage HRIS, and support employee relations. The role involves handling payroll queries, maintaining employee records, and producing HR reports, requiring experience in payroll and HR administration ideally within hospitality. The company offers a package based on experience, generous holiday, and a commitment to an inclusive work environment.

Benefits

28 days holiday + 8 bank holidays

Free mental health and wellness support

Access to wages between paydays

Qualifications

• Proven experience in payroll and HR administration, ideally in multi-site or hospitality environments.
• Strong organisational skills and meticulous attention to detail.
• Confident with HRIS systems, payroll software, and MS Excel.
• High integrity and discretion when handling confidential employee data.

Responsibilities

• Lead the end-to-end payroll process for all UK and Ireland restaurants and Head Office.
• Resolve payroll queries quickly and empathetically as the main point of contact.
• Manage statutory payments and pension auto-enrolment duties.
• Coordinate with General Managers for timesheet approvals and tronc allocations.
• Maintain our HRIS and employee records, ensuring GDPR compliance.
• Administer contractual documents and employee benefits.
• Support onboarding and offboarding processes for new hires and leavers.
• Produce monthly HR reports to support People leadership.
• Collaborate closely with Finance and Senior People Partners.

Skills

Payroll and HR administration

Organisational skills

Attention to detail

HRIS systems

Payroll software

MS Excel

Confidentiality

Collaboration

Proactivity

Job description

At Big Mamma, we believe people are our secret ingredient. Every dish, every guest experience, every team moment is powered by the passion of our people.
We’re now looking for a Payroll and HR Data Admin (Mat Cover) – the backbone of our People team – to make sure every team member is paid on time, supported with clear HR processes, and feels like a valued part of the Big Mamma family.

Your Mission

• Lead the end-to-end payroll process for all UK and Ireland restaurants and Head Office with 100% accuracy
• Resolve payroll queries quickly and empathetically, acting as the main point of contact for the team
• Manage statutory payments (SSP, SMP, SPP) and pension auto-enrolment duties
• Coordinate with General Managers to ensure timesheet approvals and tronc allocations are accurate and on time
• Maintain our HRIS and employee records, ensuring GDPR compliance and audit readiness
• Administer contractual documents (contracts, variations) and employee benefits (pension, healthcare, EAP, discounts, referral schemes)
• Support the onboarding and offboarding process, ensuring every new hire feels welcomed and leavers receive accurate final pay and documentation
• Produce monthly HR reports on turnover, headcount, and absence to support People leadership
• Collaborate closely with Finance and Senior People Partners to ensure data integrity, confidentiality, and smooth operations

About You

• Proven experience in payroll and HR administration, ideally in multi-site or hospitality environments
• Strong organisational skills and meticulous attention to detail
• Confident with HRIS systems, payroll software, and MS Excel
• High integrity and discretion when handling confidential employee data
• Proactive, collaborative, and able to manage multiple priorities
• Passionate about people and delivering a great employee experience

Our Offer

• Monday–Friday, 9am–6pm.
• Package: Based on experience
• 28 days holiday + 8 bank holidays (36 total), plus an extra day off on your birthday 🎉.
• Open Up – free, confidential mental health and wellness support.
• Wagestream – access your wages between paydays.
• A culture rooted in Authenticity, Excellence, Meritocracy, and Entrepreneurship

At Big Mamma, passion matters as much as experience. If you love data, operations, and making things work better and you want to do it in a company with heart, ambition, and personality we’d love to hear from you.

Big Mamma Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or gender reassignment.