Administrator

Axis Europe Plc; Portsmouth; On-site; GBP 26,000 - GBP 27,000; Full time

Job summary

A leading provider in maintenance and refurbishment is seeking an Office Administrator to coordinate activities and ensure compliance with company procedures. The candidate should have strong organizational skills and experience in Construction or Engineering Administration, along with proficiency in software such as Evision and Sage. The role offers a competitive salary of £26,000 - £27,000 annually, 25 days of holiday, a pension scheme, and private dental and medical care after probation.

Benefits

25 days holiday plus bank holidays

Pension Scheme Enrolment

Onsite parking

Private dental and medical care plans

Qualifications

• Experience in Construction or Engineering Administration preferred.
• Understanding of invoicing and purchase order processes needed.
• Confidence in telephone communication is vital.

Responsibilities

• Coordinate office activities and operations for efficiency.
• Create and maintain filing systems.
• Schedule meetings and manage diaries.
• Organize travel and accommodation for staff.
• Prepare quotes, tenders, and project reports.

Skills

Strong organisational skills

Effective oral and written communication

Tact and discretion

Tools

Evision

Sage

Microsoft Word

Microsoft Excel

Outlook

Job description

ConceptBuilding Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Conceptsupports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works.

The Role:

• Coordinating office activities and operations to secure efficiency and compliance to company procedures Dealing with telephone and e mail enquiries
• Creating and maintaining filing system
• Scheduling and attending meetings, creating agendas and taking minute
• Organising travel and accommodation for staff
• Letter writing, keeping diaries and arranging appointment
• Using a variety of software packages, such as Microsoft word, Outlook, Excel and Evision to produce correspondence and documents and to maintain presentations, record spreadsheets and database
• Devising and maintaining office systems and database
• Liaising with staff in other departments and with external contacts
• Ordering and maintaining stationery and equipment
• Organising and sending outgoing post
• Organising and storing paperwork, documents and computer based information
• Photocopying, scanning and printing various documents
• Preparation of quotes, tenders and project reports for Management

About You

• Ideally have Construction / Engineering Admin experience
• Evision/ Sage experience preferred (Ideally 200)
• Strong organisational skills
• Good understanding of invoicing and purchase order process
• Oral and written communication skill
• Tact, discretion, and respect for confidentiality
• A pleasant, confident telephone manner

What We Offer

• Salary of £26,000 - £27,000 per annum plus benefits including:
• 25 days hol + BH
• Pension Scheme Enrolment
• Onsite parking
• Private dental and medical Careplans after a 3 month probation

Why Axis CLC?

Joining Axis CLC means being part of a national organisation that delivers essential services across housing, education, healthcare, defence and commercial property. You’ll be joining a team that values reliability, quality and social impact, offering long-term stability, meaningful work and genuine opportunities to grow and progress in your career.

Our Commitment to Inclusion

Many faces, one Axis CLC.

We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.