Office Coordinator

Portico Corporate Reception Management Ltd; Greater London; On-site; GBP 32,000; Full time

Job summary

A corporate reception management company is seeking an Office Coordinator for their London office. This role involves overseeing daily office operations, managing supplies and vendor relationships, and creating a welcoming environment for staff and visitors. The ideal candidate has experience in office management, excellent organisational skills, and a people-oriented approach. The position offers a salary of £32,000 per annum plus benefits.

Benefits

Excellent holiday allowance

Pension contributions

Life insurance

Enhanced annual leave

Recommend a Friend Bonus Scheme

24-hour personal helpline

Access to discounts and benefits platform

Training and development opportunities

Qualifications

• Proven experience in a similar office management role.
• Self-starter with high attention to detail.
• Thrive in a fast-paced environment.

Responsibilities

• Oversee day-to-day office needs as the main point of contact.
• Manage stock of office supplies and vendor relationships.
• Coordinate logistics for team co-working days and off-site events.

Skills

Office management experience

Attention to detail

Organisational skills

Vendor relationship management

People-oriented

Job description

Overview

Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.

Responsibilities

Portico is currently recruiting for an Office Coordinator to join our team at the London offices of an e-commerce company. The Office Coordinator will be the sole Portico representative based on this brand-new contract, overseeing the company’s day-to-day office needs. The successful candidate will be the main point of contact for the company’s staff and their visitors, creating a welcoming, professional atmosphere that exudes service excellence.

However, this is not your standard reception role! The Office Coordinator will manage the stock of office supplies, making orders and managing the relationship with vendors, and will troubleshoot and resolve facilities issues alongside the maintenance, cleaning and building management teams.

They will also manage mail and deliveries, keep common areas organized, manage food and beverage requests and even coordinate the logistics for team co-working days and events, both on and off site.

Hours: 34 hours per week, shifts between 0830 – 1700, Mon-Thu
Salary: £32,000 per annum.

Requirements

The successful candidate will:

• Have proven experience within a similar office management role.
• Be a self-starter, with high attention to detail, great organisation skills, and ability to delegate as appropriate.
• Have experience identifying and contracting with vendors and managing the relevant relationships
• Thrive in a fast-paced environment.
• Be a people person who enjoys hosting and creating a welcoming atmosphere.
• Be able to partner cross-functionally, influence, and connect with all business partners.
• Be interested in growing a career as an executive business partner

Benefits

• Excellent holiday allowance
• Pension contributions
• Life insurance
• Enhanced annual leave
• Recommend a Friend Bonus Scheme
• 24-hour personal helpline for employees, providing counselling & information services.
• Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
• Our Training Academy provides excellent training and development opportunities for our people.