Office Manager HR

Energy Saving Trust Limited; City of Edinburgh; Hybrid; GBP 30,000 - GBP 40,000; Full time

Job summary

A reputable sustainability organization in Edinburgh is seeking an Office Manager (maternity cover) to oversee daily operations and health and safety compliance. The successful candidate will manage the Edinburgh office while providing support to the Hadleigh office, ensuring both locations are well-equipped and organized. This role requires proven experience in office management and a recognized health and safety qualification. The company offers flexibility and a commitment to sustainability, making it a meaningful place to work.

Benefits

Generous holiday (25 days + bank holidays + extra Christmas leave)

Strong pension & life assurance

Enhanced family leave

Professional development support

Yearly wellbeing allowance

Qualifications

• Proven experience in office or facilities management within a business or building services environment.
• Recognized health and safety qualification or equivalent experience with strong knowledge of legislation.
• Experience managing contractors, suppliers, and budgets effectively.

Responsibilities

• Manage the Edinburgh office and provide remote support to the Hadleigh office.
• Ensure compliance with health and safety legislation and manage risks.
• Oversee suppliers, budgets, and office services.

Skills

Office management experience

Health and safety knowledge

Organizational skills

Communication skills

Supervisory experience

Education

Health and safety qualification (e.g., IOSH, NEBOSH)

Relevant work experience

Job description

The role

Contract: Fixed term – maternity cover until 1 March 2027 (with potential for flexibility required on the end date).

Interview dates will be 4, 5 and 6 March in the Edinburgh office.

As Office Manager (maternity cover), you'll be part of our HR Centre of Excellence, working closely with the HR team to help deliver and support high-quality HR services for our people, including facilities management and health and safety. You’ll play a vital role in bringing our values to life every day by ensuring our workspaces are safe, welcoming and well run.

You’ll take ownership of the smooth and efficient day-to-day running of our Edinburgh office, alongside providing remote operational support to our Hadleigh office. This will ensure both locations are well organised, equipped and set up for people to do their best work.

Taking a hands on and commercially minded approach, you’ll manage the practical realities of office operations, facilities, and administration. You\u2019ll look for opportunities to improve ways of working, streamline processes, and introduce practical solutions that add value for colleagues and the wider business.

Health, safety, and wellbeing are central to the role. You’ll help ensure consistent health and safety compliance across our five offices (Cardiff, Belfast, London, Hadleigh and Edinburgh), working collaboratively with local office support colleagues and the HR team to maintain high standards, share best practice and ensure our workplaces remain safe, compliant, and fit for purpose.

You’ll also provide day-to-day guidance and coordination for office support activity, including light line management responsibility for one team member and close working relationships with colleagues across other locations. Through collaboration rather than hierarchy, you’ll help ensure a consistent, high‑quality service and a positive experience for our people. Partnering closely with our HR team, you’ll provide essential administrative and operational support that underpins our wider business support and HR Centre of Excellence.

This is a role for someone who is determined, proactive, and takes pride in making things work well. If you enjoy responsibility, thrive in a varied operational role, and are motivated by creating positive, well-run workplaces, this is an opportunity to make a real impact.

The team

The HR Centre of Excellence is a core function supporting colleagues across the full employee lifecycle; from recruitment and onboarding through to development, wellbeing, and offboarding. We provide expert, impartial advice and practical support to help our people and the organisation thrive.

We play a key role in creating inclusive, safe, and well-run workplaces, supported by effective facilities management and strong health and safety practices. Guided by our values, we work collaboratively and professionally to make Energy Saving Trust a great place to work for everyone.

What you will do

• Own the day to day management of our Edinburgh office, while providing remote operational support to our Hadleigh office and working collaboratively with colleagues across our other UK locations to ensure offices are welcoming, well run and fit for purpose.
• Lead on facilities and health and safety, ensuring compliance with legislation, completing risk assessments, managing fire safety and building requirements, and supporting individual workplace adjustments to create safe, inclusive environments.
• Manage suppliers, contractors, budgets and office services, including cleaning, maintenance, equipment, purchasing and invoicing, taking a hands on and commercially minded approach to keeping operations running smoothly.
• Lead and support people, including supervising a small office support team and working closely with HR to support onboarding, office inductions, document control, audits and wider HR operational activity.

What you will bring

• Proven experience in office or facilities management within a business, estates, or building services environment, ideally across multiple locations.
• Recognised health and safety qualification or equivalent experience (IOSH Managing Safely, NEBOSH), with strong working knowledge of health and safety legislation, risk assessment, and building compliance.
• Experience managing contractors, suppliers and budgets, including tendering, purchasing, and ongoing performance management.
• Strong organisational skills, with the ability to manage multiple operational priorities, work autonomously, and deliver a high quality service in a fast paced environment.
• Excellent communication and relationship management skills, with the ability to work inclusively and professionally with colleagues at all levels and external partners, while handling sensitive information with discretion.
• Experience of supervising or coordinating others, with the ability to maintain standards, allocate work effectively, and support collaborative ways of working.

For more information, please see the job description.

Please submit an anonymised CV and cover letter, removing your name, address, email address, and any other identifying details. Please note, applications submitted without a cover letter may be rejected.

Who we are

Energy Saving Trust is a leading and trusted organisation, dedicated to promoting energy efficiency, low carbon transport and sustainable energy use. We aim to address the climate emergency and deliver the wider benefits of clean energy as we transition to net zero.

At Energy Saving Trust we don’t just offer jobs – we offer careers. For our people, being part of the effort to address the climate emergency makes working for us truly meaningful and rewarding.

Work where you thrive

At Energy Saving Trust, flexibility isn’t just a policy, it’s how we work. Most of our roles can be done remotely, and many of our people choose to work from home full-time. Prefer an office environment? We have welcoming spaces in London, Edinburgh, Belfast, Cardiff and Hadleigh for those who want to connect in person.

We’ll support you with:

• Generous holiday (25 days + bank holidays + extra Christmas leave)
• True flexibility in how and where you work
• Strong pension & life assurance
• Enhanced family leave
• Green travel perks (EV scheme, cycle to work)
• Professional development support
• Yearly wellbeing allowance

These are just some of the benefits we offer.

Want to know more about how we make flexibility real? Check out our Benefits and Culture page

Reasonable adjustments: We want to ensure that our recruitment process is inclusive of and accessible for, everyone.

If you think you may need additional support or reasonable adjustments made to any part of the recruitment process, please get in touch with [e-mail] or call reception on [phone]. We will do our very best to support you.

Diversity and inclusion
Energy Saving Trust is committed to creating a diverse, inclusive and equitable workplace where everyone can be themselves, with support to be their best.

We strongly encourage applicants from a wide range of backgrounds and with different identities and experiences to apply for roles with Energy Saving Trust.

We are a Disability Confident Committed employer and we ringfence a minimum number of interview slots for candidates who apply via the Disability Confident scheme and meet the criteria for a role. Find out more here.

You can find out more about our commitment to diversity and inclusion here.

To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately, once a vacancy has closed, we are unable to consider further applications

Please note, that we are unable to provide visa sponsorship for this post. To apply for this post, you must be able to demonstrate your eligibility to work in the UK