Admin Officer

Dynamo; Barnsley; On-site; GBP 24,000 - 26,000; Part time

Job summary

A leading NHS Foundation Trust is seeking a committed Administrative Officer to join their payroll team at Kendray Hospital. This part-time role involves supporting payroll operations and maintaining employee records, with a focus on organization and effective communication. The successful candidate will enjoy flexible working and benefits such as entry into the NHS pension scheme.

Benefits

Flexible working

Entry into NHS pension scheme

Annual leave of 27 to 33 days

Access to salary sacrifice schemes

Qualifications

• Recent secretarial/administrative experience required.
• Experience in a busy environment with competing demands.
• Ability to maintain confidentiality.

Responsibilities

• Provide admin support to the payroll team.
• Input timesheets and update employee records.
• Handle correspondence via email and post.

Skills

Data Entry

Organizational Skills

Communication

Education

NVQ level 3 or equivalent qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

6 days ago Be among the first 25 applicants

7.5 Hours Per Week

We have an exciting opportunity for a committed and dynamic individual to join our busy payroll team. The post is office based at Kendray Hospital.

Job Summary

7.5 Hours Per Week

We have an exciting opportunity for a committed and dynamic individual to join our busy payroll team. The post is office based at Kendray Hospital.

The successful applicant will play a vital role in ensuring the smooth running of the office by dealing with emails, post, and telephone calls from our 5000 staff. You must be organised and have experience of data entry to a large, complex systems as you will be responsible for inputting employee records and timesheets. Experience of working in a busy working environment is a must.

In return we can offer you flexible working; entry into the NHS pension scheme; annual leave of between 27 and 33 days per year; and access to the Trusts home and electronics salary sacrifice schemes.

Informal enquires to Ann Buckle, Team Leader, on 01226 644076 or Andrew Prince, Employment Services Lead on 07817 427584.

This role does not meet the eligibility criteria for skilled worker visa sponsorship under the updated UK government regulations introduced following the Immigration White Paper on 12th May 2025.

Main duties of the job

You will provide admin support to the busy payroll team where we work to strict deadlines to ensure staff are paid correctly and on time each month.

You will deal with all correspondence into the department, by post and email. You will input timesheets and create and update employee records on ESR, the NHS HR/Payroll system.

All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.

We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

About Us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Details

Date posted

19 May 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Pro Rata.

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

C9378-QA01354

Job locations

Kendray Hospital

Doncaster Road

Barnsley

S Yorkshire

S70 3RD

Job Description

Job responsibilities

The Post-holder Will:

under the supervison/direction of the Administrative Supervisor, within a delegated framework for agreed tasks and seeking support as and when necessary, provide a comprehensive, confidential, Secreterial/administrative service to clinical/support services, in an efficient and confidential manner.

provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.

demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service.

may work within clinical environments where conflict resolution may be required.

act as principal point of contact for users of the service eg,individuals from within/outside the Trust, service users and members of the public etc.

work flexibly to meet the needs of the service.

develop and maintain good working relationships by being, flexible, adaptable, polite, positive and empathetic, communicating effectively and informatively.

work with sensitivity and have a good understanding of the service provision and issues experienced by its users.

prioritise own tasks, exercising a degree of independence, initiative and judgement. Assess situations, identify and resolve potential problems within own skill set. Refer and seek guidance on issues outside of postholders level of competency or authority to the Administrative Supervisor.

work within well-established departmental/Trust policies, procedures, protocols, guidelines and established service delivery plans at all times.

use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Adapt style of communication to respond to others user communication difficulties.

ensure the service experienced is positive and service user confidentiality is maintained at all times. Treat users of the service, colleagues etc, with respect, dignity, courtesy and in accordance with the Trusts Values.

For Further Information, Please See Job Description Attached.

For further information, please see job description attached.

Person Specification

Training.

Essential

• Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area
• Must be willing/able to undergo job development and training and maintain skills
  
  

Personal Attributes

Essential

• Ability to be flexible to meet the demands of the post.
• Responsive attitude and approach
• Dress appropriately for the environment
• Ability to travel around the Trust as appropriate to role
  
  

Experience

Essential

• Recent Secretarial/administrative experience and copy /audio typing
• Note/minute taking
• In using email, maintaining and updating paper and electronic diaries, arranging meetings
• In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook , PowerPoint etc
• In working as an effective team member with minimum supervision
• In working in a busy environment with competing demands
• Understanding of the need to maintain strict confidentiality
• In using a degree of initiative
• in organising and prioritising own tasks in order to meet deadlines.
  
  

Desirable

• In working in a caring environment
• In dealing with the public
  
  

Physical Attributes

Essential

• A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)
  
  

Qualifications

Essential

• As appropriate to the role::
• NVQ level 3 (or equivalent qualification) or, RSA lll
• Or, be able to demonstrate competency at level 3.
  
  

Desirable

• Willingness to undertake further study/development.
  
  

Special Knowledge and Skills

Essential

• Good written communication skills, with the ability to deal with and prepare routine written correspondence.
• Good verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
• In, decision-making and prioritisation
• Knowledge of Data Protection Act
• Customer care skills
• Good interpersonal skills
• Diversity/Cultural understanding
• Resilience to pressure and exposure to emotional, distressing situations
• Non-judgemental, empathetic manner
• Able to use observation skills to identify potential risks and act appropriately
• Demonstrates Trust Values
• Able to fulfil the requirements of the Trusts value based induction
  
  

Desirable

• Knowledge of information governance
  
  

Person Specification

Training.

Essential

• Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area
• Must be willing/able to undergo job development and training and maintain skills
  
  

Personal Attributes

Essential

• Ability to be flexible to meet the demands of the post.
• Responsive attitude and approach
• Dress appropriately for the environment
• Ability to travel around the Trust as appropriate to role
  
  

Essential

• Recent Secretarial/administrative experience and copy /audio typing
• Note/minute taking
• In using email, maintaining and updating paper and electronic diaries, arranging meetings
• In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook , PowerPoint etc
• In working as an effective team member with minimum supervision
• In working in a busy environment with competing demands
• Understanding of the need to maintain strict confidentiality
• In using a degree of initiative
• in organising and prioritising own tasks in order to meet deadlines.
  
  

Desirable

• In working in a caring environment
• In dealing with the public
  
  

Physical Attributes

Essential

• A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)
  
  

Essential

• As appropriate to the role::
• NVQ level 3 (or equivalent qualification) or, RSA lll
• Or, be able to demonstrate competency at level 3.
  
  

Desirable

• Willingness to undertake further study/development.
  
  

Special Knowledge and Skills

Essential

• Good written communication skills, with the ability to deal with and prepare routine written correspondence.
• Good verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
• In, decision-making and prioritisation
• Knowledge of Data Protection Act
• Customer care skills
• Good interpersonal skills
• Diversity/Cultural understanding
• Resilience to pressure and exposure to emotional, distressing situations
• Non-judgemental, empathetic manner
• Able to use observation skills to identify potential risks and act appropriately
• Demonstrates Trust Values
• Able to fulfil the requirements of the Trusts value based induction
  
  

Desirable

• Knowledge of information governance
  
  

Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Kendray Hospital

Doncaster Road

Barnsley

S Yorkshire

S70 3RD

Employer's website

https://www.southwestyorkshire.nhs.uk (Opens in a new tab)

Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Kendray Hospital

Doncaster Road

Barnsley

S Yorkshire

S70 3RD

Employer's website

https://www.southwestyorkshire.nhs.uk (Opens in a new tab)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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