Team Executive Assistant

Copart UK Limited; Bedford; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading motor vehicle manufacturing company in Bedford is seeking a Team Executive Assistant to join their Insurance Sales Team. Responsibilities include managing project lifecycles, translating customer needs, collaborating with stakeholders, leading testing, and providing executive support. Ideal candidates have strong organizational and communication skills, and a basic understanding of project management methodologies. This full-time role offers competitive benefits and a supportive work environment.

Benefits

23 days holiday plus bank holidays

Paid volunteer day

Healthcare Cash Plan

Contributory pension scheme

Discounted shares

Cycle to Work Scheme

Life insurance coverage

Exclusive discounts on purchases

Qualifications

• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Clear and confident communication skills, both written and verbal.
• Proactive problem-solving and decision-making abilities.
• Ability to work collaboratively across technical and non-technical teams.
• A basic understanding of project management methodologies.

Responsibilities

• Manage the full project lifecycle from initial planning to successful delivery.
• Translate customer needs into clear, actionable requirements for development teams.
• Work closely with stakeholders across the business, including international teams.
• Lead user acceptance testing, write test scripts, and resolve system bugs.
• Deliver internal and external training to support adoption of new system features.
• Review contracts, obtain necessary approvals, and conduct audits for compliance.
• Create and maintain reports to meet business and customer requirements.
• Assist the Managing Director with diary management and travel arrangements.

Skills

Organisational skills

Communication skills

Problem-solving

Collaboration

Project management understanding

Job description

This range is provided by Copart UK Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Copart UK Limited

Internal Recruiter @ Copart UK Limited | Internal Recruitment

We are looking for a Team Executive Assistant to join the Insurance Sales Team, based at our head office in Wootton, Bedfordshire.

As a Team Executive Assistant you will be responsible for planning, coordinating, and delivering IT projects; streamlining and automating processes; overseeing the implementation of new customers and changes for existing customers; and providing strategic and operational support to the Managing Director of Insurance Sales.

Key Duties and Responsibilities

• Project Management: Manage the full project lifecycle from initial planning to successful delivery, ensuring timelines and objectives are met.
• Requirements & Business Analysis: Translate customer needs into clear, actionable requirements for development teams and develop business cases for system enhancements, outlining expected ROI.
• Stakeholder Collaboration: Work closely with stakeholders across the business, including international teams, Design, UX, QA, National Account Managers, and Account Directors, to ensure accurate system setup, contract implementation, and user-friendly solutions.
• System Testing & Validation: Lead user acceptance testing, write test scripts, and resolve system bugs to ensure enhancements meet business and customer needs.
• Training & Adoption: Deliver internal and external training to support adoption of new system features and process changes.
• Contract & Compliance Management: Review contracts, obtain necessary approvals, and conduct audits to ensure accurate system setup and compliance with CIP, SOX, and other regulatory requirements.
• Reporting & Continuous Improvement: Create and maintain reports to meet business and customer requirements, monitor cost-effective practices, and propose process improvements.
• Executive Support: Assist the Managing Director with diary management, travel arrangements, expenses, coordinating meetings, and ad-hoc tasks to support key business priorities.

Such other duties as requested by your line manager

• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Clear and confident communication skills, both written and verbal.
• Proactive problem-solving and decision-making abilities.
• Ability to work collaboratively across technical and non-technical teams.
• A basic understanding of project management methodologies.

What we offer you in return

• Time For You: Relax with 23 days of holiday plus bank holidays, and an extra day for a personal special occasion.
• Give Back: Receive a paid day to volunteer for a charity of your choice.
• Health & Wellness: Healthcare Cash Plan, allowing you to claim cash back on a range of healthcare products and services including dental, optical, chiropody, and specialist consultations, tests, and scans and Virtual GP access.
• Your Future: Join our contributory workplace pension scheme for financial security.
• Investment: Purchase shares in our global company at a discounted rate.
• Fitness & Health: Save money while commuting with our Cycle to Work Scheme and access fitness videos and gym discounts.
• Life Assurance: Enjoy peace of mind with our life insurance coverage.
• Exclusive Discounts: Access our deals hub for savings on everyday purchases and family activities

No agencies please

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and General Business
• Industries: Motor Vehicle Manufacturing

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