Proposals Co-ordinator (Water)

WSP Global Inc.; United Kingdom; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering firm in the UK is seeking a Proposal Coordinator to enhance the Water Business Unit's proposal efforts. In this role, you'll coordinate multi-disciplinary contributions for tenders, ensuring high-quality outputs. The ideal candidate has a degree, experience in proposal coordination, and strong writing skills. This position offers the opportunity to work closely with technical teams and develop valuable industry knowledge. Apply today to make a positive impact within the community.

Benefits

Supportive work environment

Professional development opportunities

Qualifications

• Experience coordinating proposals, bids or work-winning activities.
• Familiarity with tender procedures and governance processes.
• Experience managing multiple deadlines and stakeholders.

Responsibilities

• Coordinate opportunities through the WSP Work Winning Lifecycle.
• Support the creation and refinement of proposal content.
• Manage client portals for bid submissions and updates.

Skills

Writing and editing skills

Microsoft Office proficiency

Organizational skills

Team collaboration

Attention to detail

Education

Degree-level qualification

APMP Foundation (or willingness to obtain)

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

What if you could do the kind of work the world needs?

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

A little more about your role...

The Proposal Coordinator plays a key role in helping the Water Business Unit win strategic, sustainable work that enhances communities and environments across the UK. Working closely with Proposal Managers, technical specialists, Client Directors, and business leaders, you will coordinate multi‑disciplinary contributions and help produce high‑quality, high‑impact tenders.

You will gain exposure to a diverse portfolio of opportunities across water engineering, asset management and advisory services, and you’ll be part of a supportive, ambitious work winning community that collaborates across many service lines.

Key Responsibilities

Proposal Coordination & Planning

• Coordinate opportunities through the WSP Work Winning Lifecycle (Capture → Preparation → Qualification → RFP → Lessons Learned → Handover).
• Organise kick‑off meetings, planning sessions, progress reviews, and governance‑related reviews.
• Assist Proposal/Opportunity Managers in developing programme plans, deliverables matrices, compliance structures, and review schedules.
• Ensure stakeholders understand timelines, expectations, and actions.

Content Development & Quality Management

• Support the creation, editing and refinement of narrative responses to ensure clarity, impact and compliance.
• Work with technical authors to translate technical information into compelling client‑facing content.
• Incorporate visuals, case studies, CVs and best‑practice content to strengthen proposal quality.
• Ensure all outputs meet WSP brand, formatting and quality standards.

Governance, Systems & Administration

• Follow WSP governance procedures and bid stage‑gate requirements.
• Manage client portals for bid submissions, clarifications and updates.
• Maintain accurate records in CRM systems and bid logs (e.g., pipeline data, decisions, actions and risks).
• Support progress reporting, document control, and reviewer engagement.

Continuous Improvement & Knowledge Sharing

• Contribute to maintaining and improving knowledge libraries, templates, and standard content.
• Support lessons‑learned reviews and embed insights into future submissions.
• Help advance digital bidding techniques and continuous improvement initiatives across the work winning function.

What we will be looking for you to demonstrate...

Qualifications

• Degree‑level qualification (any relevant discipline).
• APMP Foundation (or willingness to obtain).

Experience

• Experience coordinating proposals, bids or work-winning activities within engineering, environmental, infrastructure or related sectors.
• Experience managing multiple deadlines, stakeholders, and workflows.
• Familiarity with tender procedures and working to defined governance processes.
• Advantageous: exposure to Water or Environmental/Earth Science sectors.

Skills & Technical Competencies

• Excellent writing, editing, proof‑reading and communication skills.
• Strong Microsoft Office capability (Word, PowerPoint, Excel) and confidence working with templates and formatting.
• Ability to clearly structure and present complex information.
• Comfortable managing portals and digital collaboration tools.
• Strong organisational skills and ability to prioritise competing demands.
• Ability to quickly assimilate information and manage associated workflows.

Behaviours & Attributes

• Highly organised, attentive to detail and committed to producing high‑quality work.
• Collaborative, confident working with a wide range of technical and senior stakeholders.
• Proactive, positive, self‑motivated and comfortable taking ownership.
• Strong interpersonal skills with the ability to build trusted internal networks.
• Calm under pressure, deadline‑focused and adaptable in dynamic situations.
• Passionate about continuous improvement, innovation, and professional development.

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

With us, you can. Apply today.