Private Client Legal Support Assistant

Porter Dodson LLP; Taunton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading law firm in Taunton is seeking a Private Client Legal Support Assistant to provide proactive assistance to fee earners. Responsibilities include managing client interactions, recording billable time, document preparation, and supporting the marketing team with events. The ideal candidate is proactive, detail-oriented, and has excellent time management skills. Benefits include flexible working, private healthcare, and generous holiday provisions.

Benefits

Flexible Working

25 days holiday plus bank holidays

Extra day of holiday for your birthday

Private Healthcare

Pension Scheme(s)

Life Assurance

Eye Tests

Flu Jabs

Corporate Gym Membership Discounts

Discounted legal Support

Opportunities for charity fundraising and sports teams

Qualifications

• Experience in providing support in a legal environment is ideal.
• Strong communication skills across various levels.
• Ability to manage competing priorities effectively.

Responsibilities

• Provide proactive support with matter management.
• Manage accurate time recording of all billable time.
• Serve as the first point of contact for clients and third parties.
• Format and proofread legal documents and correspondence.

Skills

Interpersonal skills

Time management

Attention to detail

Proactive attitude

Tools

DocuSign

Adobe Pro

Peppermint file system

Job description

Private Client Legal Support Assistant

Department: Private Client

Employment Type: Full Time

Location: Taunton

Reporting To: Sharon Collier

Description

We have an exciting opportunity for a Legal Support Assistant to join our well-respected Private Client team in our Taunton office. This varied and interesting role is to provide effective and proactive assistance to all aligned fee earning staff to support daily client and business responsibilities.

Key Responsibilities

• Proactive support with matter management for the team.
• Accurate and prompt time recording of all billable time.
• Prepare draft bills for legal advisor approval (as required).
• Review of weekly pipeline reports and identify actions required to prevent matters becoming dormant.
• File closure and archiving.
• First point of contact for clients and third parties.
• Transactional administrative support.
• Proactive fee earner diary management.
• Liaison with accounts to ensure matter hygiene, including lock up, WIP, client balances, bills, payments etc.
• Filing, storage and correct labelling of correspondence and documents on the ‘Peppermint’ file, ensuring compliance with the firm’s ‘paperlite’ policy.
• Team specialist support with systems / processes, including data rooms, DocuSign and Adobe Pro.
• Document formatting and proof reading.
• Liaison with central support departments to proactively prevent and resolve problems on lawyers' behalf, taking ownership of the issue and following up where appropriate.
• Ownership of and active participation in regular departmental meetings.
• Work closely with the Marketing team with departmental event organising/event management.
• Undertake any additional duties which from time to time may be requested.

Skills, Knowledge and Expertise

Working closely with the fee earners across the business, this role would best suit someone who is proactive and enthusiastic with great interpersonal skills and the ability to communicate with people at all levels. The successful candidate will be someone who takes pride in their work, has a keen eye for detail and has excellent time management and prioritisation skills. Ideally you will have experience in a legal environment providing support to fee earners, but we welcome applications from those who feel they meet the skills and behaviour requirements.

Benefits

• Flexible Working
• 25 days holiday, in addition to plus bank holidays
• Extra day of holiday for your birthday
• Private Healthcare
• Pension Scheme(s)
• Life Assurance
• Eye Tests
• Flu Jabs
• Corporate Gym Membership Discounts
• Discounted legal Support
• Opportunities to get involved with charity fundraising, sports teams and office socials